Check Print (APP310)

How To

Use this program to prepare checks to be printed and then print the checks on check forms. The program also allows the same checks to be reprinted, if, for example, the printer jams and a number of checks print off alignment. When checks are reprinted, the original check to be printed is automatically voided. When the check print is performed, the system skips all invoices flagged to be paid electronically.

The reprint check process can be used as often as needed until you run the Check Register update. Once the register updates a check, it can only be reprinted after the check has been voided.

Note: This program only creates and prints checks. It does not update the system. You must print and update the Check Register to update the system.

To print an alignment, select Print Options-->Print Alignment from the menu bar, or in character mode press F2 and select Alignment from the pick list.

Process overview

The program first prepares all the checks. When preparation is complete, the checks are printed. The preparation of the checks is based on the documents selected for payment in the Payment Selection subsystem. The Payment Selection List should be printed for review prior to printing checks.

The Check Print outputs the checks by first printing the check voucher (also referred to as a check stub), which includes information such as comments, invoice number, date, and so on. The program then prints the check.

If the check is paying more invoices than can fit on one stub, the system automatically voids the first check and continues with the second stub. The checks are printed on the standard check forms based on the Bank F/M and the Check Print Control F/M programs.

Plain Paper Vouchers

Plain paper vouchers print only for the checks that are currently being printed. A second check run without first posting already printed checks will not produce vouchers for checks from both check runs.

Unform Archiving

The AP Check Print program can archive information to Unform

The check and the separate voucher are linked in Archive.The document type for both checks and separate vouchers is the same, Check, but the document ID differs by appending "-Vch" to the bank code and check number for the voucher.

When archiving to UnForm, the following Bank Code:{Bank code}, Check Date:{date YYYYMMDD}, and Sequencing sub-ids print at the conclusion of both the check print and the separate voucher print:.

Access this program by choosing Accounts Payable-->Checks-->Check Print.

Use the following fields to print checks:

1. Bank code

Enter a bank code for this check run. The entry must be a valid bank code. The bank code will display the bank name and the last check number printed. Press Enter (CR) to default to the first bank on file. Press F2 or $image\find_shg.gif$ to search.

2. Branch

Enter the branch to print checks. Press Enter (CR) to default to the branch assigned to the terminal. Press F2 or $image\find_shg.gif$ to search. Press $image\all_shg.gif$ to default to ALL.

3. Check date

Enter the date to print on the check. The date must be within the current or next general ledger period and not before the current AP period. Press Enter (CR) or $image\sysdate_shg.gif$ to default to the system date.

4. Beginning check number

Enter the beginning check number to print. This must be determined by looking at the check forms in the printer. The first check is always skipped (unless you attach a forms leader to the top check).

5. Void checks

Indicate whether to void the checks displayed. This field is skipped if the first check to print is the next number after the last check printed. If the first check to print is not the next number after the last check printed, the system asks if you want to void the checks in between. If you select the checkbox, the system records all the checks as void. If you do not select the checkbox, the system will not void any unused checks. Press Enter (CR) to default to selected.

FACTS does not allow you to void a check that’s in the Manual/Void Check File, the Check Reconciliation File, or the Non-Invoice Check File.

If you are reprinting checks,

6. Reprint checks

Indicate that you want to print checks by either selecting the check box. The default entry is unselected.

If you are printing a batch of checks for the first time,

7. Vendor alpha order

This program automatically prints checks in check number order. You must select Vendor alpha order to change this setting.

8. From

Enter the first check to reprint. You should read the check number from the previously printed check and field that number. This will be the first check to reprint. Press Enter (CR) or $image\ex_allft_shg.gif$ to default to the FIRST check previously printed.

9. Thru

Enter the last check to reprint. Press Enter (CR) or $image\ex_allrt_shg.gif$ to default to the LAST check previously printed.

Check Print (APP310)

Process overview

Use the following fields to print checks:

See Also