Use the EFT Payment Batch Status program to indicate when an EFT Payment Batch has been accepted or rejected by the bank. All batches that have not yet been updated through the Payment Register display on this screen. Note that there may not be a user running the Payment Register when another user enters the EFT Payment Batch Status program.
In the browser in the lower portion of the screen, FACTS displays the following information:
• Bank
• Batch
• Type – ACH or wire transfer
• Status – created, accepted, rejected
• Comment for Rejected batches
You can select from the following for any batch whose current status is created or accepted:
Accept – sets the batch status to accepted and displays a message indicating that remittances will be sent to the vendors. You can select Yes to set the remittance date and send or print remittances, based on vendor preference. Remittances contain the same information that is on the check voucher: EFT number, FACTS vendor number and name, invoice date, number, amount, discount, paid and comments. Select Cancel to return to the browser without accepting the batch or sending remittances.
Reject – sets the batch status to rejected and displays a message indicating that the payments in the batch will go back into the EFT Approval program with the status reset to Submitted. You can enter a comment indicating why the batch was rejected by the bank. Select Yes to send the payments back to the EFT Approval program and reset the status of each to submitted, and the batch status to rejected. Select Cancel to return to the browser without rejecting the batch.
Note that when you reject a payment the .ccd file or the .ppd file or the .ccd+ file or the .ctx file still exists for that rejected line. The system will display a message indicating the file location, if it exists. You must delete the rejected file before processing continues.