Period Expense Distribution (APR820)

Using Reports

Use this program to print a list of all expense distributions from the Document Entry & Adjustments Register for the period.

Records on this report are created during the update portion of the Document Entry & Adjustments register if the Use period expense report flag in the AP Static Control F/M is activated.

The Period Expense Distribution should be printed as part of the end-of-period procedures. To prevent file overflow, remove records once a month after you run the register.

Report information includes the following:

• Summary: The general ledger number, description, debit amount and credit amount. Report totals are included along with the total number of accounts listed.
  
• Detail: Summary plus vendor number and name, document number and register number.
  

Access this program by choosing Accounts Payable-->End of Period-->Period Expense Distribution.

Use the following fields to print the Period Expense Distribution:

1. Period

Enter the period to print (PPYY). Press F1 or to default to the current AP period.

2. Beginning G/L #

Enter the beginning general ledger number to print. Press F1 or to default to FIRST. Press F2 or to search.

3. Ending G/L #

Enter the ending general ledger number to print. Press F1 or to default to LAST. Press F2 or to search.

4. Branch

Enter the branch to print. The entry must be a valid branch. Press F1 or to default to ALL. Press F2 or to search.

5. Department

Enter the GL department to print. The entry must be a valid GL department. Press F1 or to default to ALL. Press F2 or to search.

6. Scope

Enter whether to print Summary or Detail information. The program defaults to Summary.

7. Check report. OK to remove records just printed?

Select OK to remove the records and update the system. Select Cancel to skip the update.

See Also

Using Reports  

Using print options

Using report templates

Viewing reports on screen (using the viewer)

Using reports and prints as audit trails