Document Removal Register (ARR840)

How To

Use this program to print a report of all documents paid down to zero and optionally remove those records from the open documents file and the transaction file. The update also maintains the customer payment history file and writes documents removed to the paid documents file if set to do so in AR Static Control FM.

Prior to running this register, invoices are updated through the SO Daily Sales Register, JC Invoice Register or AR Sales Register and paid off in full and updated in the Cash Receipts & Adjustments Register.

The update portion of this program writes information to the payment history file. Information is available to print on the Payment History Report. The update portion also writes open documents and their associated transactions to the paid documents and paid documents transactions file. Paid document information is then available for display in the Customer Inquiry - Paid Documents view.

If there are any cash receipts batches that have not been updated, the system displays the message "Cash Receipts batches have not been posted. Some documents may not be removed.", and the program continues on without removing any AROPEN documents in a cash receipts batch that has not been updated.

It is suggested that this report be printed and updated as part of the end-of-period procedures. To prevent file overflow, the records should be removed on a regular basis.

Reports include the following information
customer number	original amount
customer name	transaction dates
document number	register number
document type (invoice, credit	payment amount
memo, on-account, service charge	discount amount
or returned check)	adjusted amounts
entry period	current balance (should be zero)
entry date	total number of documents listed

If an asterisk (*) appears, the original amount minus the transaction is not equal to the current balance. The total number of documents listed is also included.

Access this program by choosing Accounts Receivable-->End of Period-->Document Removal Register.

Fields for the Document Removal Register:

1. Branch

Enter the branch number. The entry must be a valid branch. The program defaults to the branch assigned to the terminal. Press F1 or $image\all_shg.gif$ the icon to default to ALL. Press F2 or the $image\find_shg.gif$ icon to search.

2. Select the Print Disputed Invoices checkbox to print and optionally remove zero balance disputed invoices.

3. Check register. OK to update?

Check the register print out and select OK or Cancel to indicate whether to update the payment history file and remove the zero balance records the register just printed.

Document Removal Register (ARR840)

How To

Fields for the Document Removal Register:

See Also