to default to the system date. If you need to know the date on which the Service Charge Register was last run, refer to Service Charge Control F/M.
The Service Charge Register is a recommended part of the end-of-period procedures. Use it to generate and print service charges based on the information in the service charge control record. The register’s optional update posts the service charges to the customer accounts in the open documents file. The system then creates and assigns SC and four digits to the document (example SC0079).
The Service Charge register can automatically update the General Ledger. To activate this feature, make sure the GL Distribution control in the AR to GL Posting F/M is set to 2 (summary) or 3 (detail). You can also set the GL distribution control to 1 so that FACTS prints the GL distribution without updating the General Ledger. Set it to 0 if you don’t want it to print or update to the GL distribution at all.
The register uses the AR GL posting tables to build the GL distribution.
Templates that store "current period" (or similar values like "system date") resolve to the "current period at the time the report is run" rather than what the "current period" was at the time the template was created. For example: If you save a template for the Service Charge Register and select "System Date" for the Service Charge Date field, when that template is selected to run again (either manually or via Job Stream) the current date is determined using the FACTS system date when the register is run not the date when the template was created.
Report information includes the following: customer number and name, and number of grace days allowed before charging service charges for that customer.
Summary: For each customer, the total number of documents past due, the total original amount and current amount of all past due documents, and the total service charge.
Detail: All open documents for each customer. Printed information consists of document number and type (IN-invoice, CM-credit memo, OA-on-account, SC-service charge, RC-returned check) entry date, due date, number of days past due, original and current amounts and the service charge.
On both the detail and summary version, the report includes a register total of all current amounts and service charges and the total number of customers listed is also included. An asterisk (*) beside the service charge indicates the charge is below the minimum and will not be charged.
Access this program by choosing Accounts Receivable-->End of Period-->Service Charge Register.
1. Service Charge Date
Enter the service charge date. Valid dates are between the specified minimum and maximum number of days after the last register was updated and must be in the current or next GL period and not prior to the current AR period. Press F1 or
to default to the system date. If you need to know the date on which the Service Charge Register was last run, refer to Service Charge Control F/M.
2. Scope
Select the scope of the report: Summary or Detail. The program defaults to S.
3. Negative
Indicate whether or not you want to include negative documents when calculating service charges.
4. Check Register. OK to Print GL Distribution?
After printing the Service Charge Register, verify the printout. Users without the general ledger module are asked, OK to update? If everything is correct, select OK to continue. The program prints the GL distribution. If there is a correction to be made, select Cancel to exit the program. After the correction is made, the register can be run again.
If general ledger distribution is used, the distribution report is printed. Otherwise, no distribution report is printed, the following field is skipped and the program proceeds with the update.
5. Check GL Distribution. OK to Update?
After printing the distribution, verify the printout. If everything is correct select OK to continue. The program proceeds with the update. If there is a correction to be made, select Cancel to exit the program. After the correction is made, the entire register process begins again. The register is run first. The optional GL distribution is printed, followed by the optional update.
How to run the Service Charge Register
Viewing reports on screen (using the viewer)