Journal Inquiry (GLI620)

Use the Journal Inquiry program to view journal entries from the journal file. The entries displayed are for the current or next GL period and any prior period entry provided that it not yet been updated by the Prior Period Update. Journals in the history file are available for inquiry through the Yearly Journal Inquiry.

All journal entry information originally field is displayed, along with running credit and debit entry totals.

To display journal entries by entry number, select the icon. To display the previous or next record in the journal file, select the icons.

Access this program by choosing General Ledger-->Inquiries-->Journal Inquiry.

Use the following fields to display journal information:

1. Period

Enter the period in which the journal entry was entered. Entry of a valid period displays the period’s ending date. Press Enter (CR) to default to the current period.

2. Journal

Enter the journal number in which the journal entry was entered. The journal entered must be a valid journal number. Entry of a valid journal displays its description. Press F2 or the icon to search.

3. Entry

Enter the entry number (0-998). Press Enter (CR) to default to the first entry number for this journal and period. Press F2 or the icon to search.

4. Summarize by Acct #

Indicate how to present transactions in the browser: When the Summarize by Acct # checkbox is unchecked, the lines display as they posted to the GL. If the journal transaction is posted when all postings are in detail or were previously posted in detail, this may include many individual transactions to any single GL account. When this field is checked, the transactions are summarized and presented as a single line for each account. 

3. Show Entries For

Select which type of entries you want to display in the line browser. You can select form A-All Entries, D-This Document Only, or G-This GL Account Only.

After the initial journal entry is displayed, you can:

Press Source Doc to display the source document that created the highlighted GL transaction. Details for the source of the drill back information that is displayed are as follows:

• If the transaction came from the AR Sales Register (ARSRG), this will call AR Customer Inquiry Open Docs or Paid Docs History view to display the invoice.
• If the transaction came from the Cash Receipts & Adj Register (ARCRR), this will call AR Customer Inquiry Check History view to display the check.
• If the transaction came from the Doc Entry & Adj Register (APDR), this will call Vendor Inquiry Open Docs or Paid Docs view to display the document.
• If the transaction came from the AP Payment Register (APCRG), this will call Vendor Inquiry Check History view to display the check.
• If the transaction came from the Daily Sales Register (SODSR), this will call SO Document Inquiry Past Invoice view display the past invoice.
• If the transaction came from the Receipt Register (PORR), this will call PO Document Inquiry Receipts view to display the past PO.
• If the transaction came from the Shipment Register (ICSGR), this will call Transfer Document Inquiry Shipments view to display the ticket.
• If the transaction came from the Receiving Register (ICRGR), this will call Transfer Document Inquiry Shipments view to display the ticket.
• If the transaction came from the Bank Transaction Register (SMBTR) and the transaction is a deposit or non-bank transaction, this will call the view detail procedure from Bank Transaction Inquiry to display the detail.
• If the transaction came from the Job Invoicing Register (ICJIR), this will call AR Customer Inquiry Open Docs or Paid Docs History view to display the invoice.
  Press Enter or the icon to display the next record.
  
  Press the Done button to exit the program.