Use this program to enter the completion percentages necessary for invoice creation.
The Job Completion Entry screen consists of two sections. The upper portion of the screen is called the header portion where the job number, name and memo, customer number and name, manager and warehouse are displayed.
The lower portion of the screen is called the detail portion, which has the same headings as the Job Completion Worksheet and displays estimated completion date and total cost, actual start date and total cost, calculated (by cost to date divided by estimate total cost) and actual completion percentage, and the date the last actual completion percentage was entered.
You can change or revise the detail portion information as often as necessary prior to running the Job Completion & Removal Register.
1. Job Number
Enter the job number to review its invoice. Entering a valid job number displays its information. F2 allows a job number search by customer or job number.
After selecting F2-search, the program asks the user to search by job or customer? If the user selects customer the program asks for a valid customer to begin listing jobs for. Entering a valid customer displays all the jobs on file for the customer. The user can then select a job for correction or inquiry, or F4-backup to return to the job number field (#1). Enter (CR) defaults to J.
If the users selects J, the program asks for the beginning job number to start listing from, Enter (CR) to continue listing, a line # to select a job on the screen, or F4 to back up to field #1.
2. Actual Percent Complete
Enter the percentage that represents the degree to which the job is finished; e.g., one half finished would be 50%. This number appears in the actual section of the detail portion in Job Entry. Enter (CR) defaults to the displayed calculated value.
3. Date Percent Complete
Enter the date that the percentage of completion was based on. This date appears in the actual section of the detail portion in Job Entry, Enter (CR) defaults to the system date.
4. Status
This field is skipped if the percentage complete is not 100%. Enter whether the status is A-active, C-cost complete or B-bill complete. If the job is complete, the status cannot be active. Enter (CR) defaults to C.
This concludes an entry in the detail portion of the Job Completion Entry program. The screen is updated and the job record is updated immediately.
Following the change of the last detail entry, you can perform a number of functions:
Enter (CR) Displays next job
F2 Changes job completion detail information