Use the Check Print Control F/M program to create and maintain print parameters for AP checks. These parameters determine the print positions for information that appears on AP checks. The Check Print program refers to these settings; so make sure you set up at least one record in this program before you print checks.
The check parameter records enable you to control the print positions of AP check information without requiring modifications (talk to your Affiliate about preprinted FACTS forms). Create one record for each bank to allow different checks for each bank. If you want to use the standard AP check, use the defaults for each entry. This produces a check that matches the standard FACTS check.
Access this program by choosing Accounts Payable-->Infrequent File Maintenances-->Check Print Control F/M.
The laser driver, HPCHECK, prints to laser printers in 12 pitch. Using the correct settings in FACTS and the correct forms, this driver accommodates printing laser checks in FACTS. Contact TransForm Technologies directly to order checks or to request samples at (800) 226-2564 or email Chris Bilello at chris.bilello@thetransformgroup.com or Dottie Ward at dottie.ward@thetransformgroup.com.
To use the HPCHECK laser driver, associate a link file for the laser printer with the HPCHECK printer. You can set it up as an additional printer in FACTS if other users make use of the laser printer for normal printing tasks. Use the settings below in Check Print Control F/M for Accounts Payable and Payroll laser check forms.
Note that these settings are only for the laser check forms (Accounts Payable and Payroll) provided by Transform Technologies. Laser check forms provided by any other forms vendor may not comply with the set up parameters given below.
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Vouchers tab |
|
|
|
|
# Lines Per Voucher |
21 |
# Lines Per Check |
21 |
|
# Invoices Per Voucher |
12 |
Maximum Columns – Script |
55 |
|
Void Stub Overrun Checks |
Y |
Check Column - Check Number |
42 |
|
Plain Paper Vouchers |
Y |
Check Column – Date |
55 |
|
Vouchers for Electronic payment Voucher Column – Vendor |
Y |
Check Column – Script |
11 |
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Voucher Column – Name |
53 |
Check Column – Amount |
68 |
|
Voucher Column – Date |
40 |
Check Column - Name/Address |
13 |
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Voucher Column - Check Number |
59 |
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Voucher Column - Page Number |
75 |
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Voucher Column - Invoice Date |
2 |
|
Voucher Column - Invoice Number |
11 |
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Voucher Column - Invoice Amount |
21 |
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Voucher Column – Discount |
34 |
|
Voucher Column – Payment |
46 |
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Voucher Column – Memo |
59 |
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Vouchers tab |
|
Checks tab |
|
|
# Lines Per Voucher |
21 |
# Lines Per Check |
21 |
|
# Invoices Per Voucher |
12 |
Maximum Columns – Script |
55 |
|
Void Stub Overrun Checks |
Y |
Check Column - Check Number |
45 |
|
Plain Paper Vouchers |
Y |
Check Column – Date |
55 |
|
Voucher Column – Vendor |
39 |
Check Column – Script |
11 |
|
Voucher Column – Name |
53 |
Check Column – Amount |
68 |
|
Voucher Column – Date |
40 |
Check Column - Name/Address |
13 |
|
Voucher Column - Check Number |
59 |
|
Voucher Column - Page Number |
75 |
|
Voucher Column - Invoice Date |
2 |
|
Voucher Column - Invoice Number |
11 |
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Voucher Column - Invoice Amount |
25 |
|
Voucher Column – Discount |
39 |
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Voucher Column – Payment |
53 |
|
Voucher Column – Memo |
66 |
Use the following fields to set up printing controls for checks:
*. Bank
Enter the bank code for these parameters. The entry must be a valid bank code. Press F2 to search.
2. # Lines Per Voucher
Enter the maximum number of horizontal lines (10-99) on the voucher (or stub) portion of the check. Press Enter (CR) defaults to 21 initially.
If you don’t want to print a voucher, enter 0.
3. # Invoices Per Voucher
Enter the maximum number of invoices to print on the voucher portion of the check (1-9 less than lines per voucher chosen in field #2). If 0 was entered in field #2, 0 is the only valid field. Press Enter (CR) to initially default to 12.
4. Void Stub Overrun Checks
Enter Y or N to indicate whether to void the checks when the voucher is filled with invoices and print continued and continue on another voucher. Press Enter (CR) to initially default to Y.
5. Plain Paper Vouchers
Enter Y, N or O to indicate whether to print vouchers on plain paper after checks are printed. Entering an O means to print the vouchers on overruns only. Press Enter (CR) to initially default to N.
6. Vouchers for Electronic Payments.
Enter Y or N to indicate whether to print vouchers on plain paper after checks are printed. Press Enter (CR) to initially default to N.
7. Voucher Column - Vendor
Enter the column number where the vendor number will print on the voucher (0-125). Press Enter (CR) to initially default to 39.
Voucher Column - Name
Enter the column number where the vendor name will print on the voucher (0-106). Press Enter (CR) to initially default to 53.
8. Voucher Column - Date
Enter the column number where the date will print on the voucher (0-123). Press Enter (CR) to initially default to 40.
9. Voucher Column - Check Number
Enter the column number where the check number will print on the voucher (0-125). Press Enter (CR) to initially default to 59.
10. Voucher Column - Page Number
Enter the column number where the page number will print on the voucher (0-129). Press Enter (CR) to initially default to 75.
11. Voucher Column - Invoice Date
Enter the column number where the invoice date will print on the voucher (0-123). Press Enter (CR) to initially default to 2.
12. Voucher Column - Invoice Number
Enter the column number where the invoice number will print on the voucher (0-125). Press Enter (CR) to initially default to 11.
13. Voucher Column - Invoice Amount
Enter the column number where the gross amount of the invoice will print on the voucher (0-120). Press Enter (CR) to initially default to 21.
14. Voucher Column - Discount
Enter the column number where the invoice discount amount will print on the voucher (0-120). Press Enter to initially default to 34.
15. Voucher Column - Payment
Enter the column number where the payment amount will print on the voucher (0-120). Press Enter (CR) to initially default to 46.
16. Voucher Column - Memo
Enter the column number where the memo entered during Document Entry will print on the voucher (0-106). Press Enter (CR) to initially default to 59.
17. Print Vouchers for electronic payments
Indicate whether vouchers print for electronic payments, both ACH and wire transfers.
2. # Lines Per Check
Enter the maximum number of horizontal lines per check (19-99). Press Enter to initially default to 21.
3. Maximum Columns - Script
Enter the maximum number of columns to be used when spelling out the check amount in words. Count one column for each letter and space (0-130). Press Enter (CR) to initially default to 55.
4. Check Column - Check Number
Enter the column number where the check number will print on the check (0-125). Press Enter (CR) to initially default to 42.
5. Check Column - Date
Enter the column number where the check date will print on the check (0-123). Press Enter (CR) to initially default to 55.
6. Check Column - Script
Enter the column number where the check amount spelled out in words will print on the check (0-131 depending on the maximum number of columns in the script). Press Enter (CR) to initially default to 11.
7. Check Column - Amount
Enter the column number where the check amount in numbers will print on the check (0-120). Press Enter (CR) to initially default to 68.
8. Check Column - Name/Address
Enter the column number where the vendor's name and address will print on the check (0-106). Press Enter (CR) to initially default to 13.