In this program, documents that are to be paid by ACH and invoices that are to be paid by wire transfer are submitted for approval. Documents flagged to be paid on paper checks will be skipped.
Vouchers will print for these electronic payments based on the Vouchers for Electronic Payments setting in Check Print Control F/M.
Documents to be paid electronically as ACH transactions will be grouped together by the vendor. If no account pre-notifications are approved, the payment will not be created and the invoices will remain selected in the payment file. The user will receive a message identifying the vendor. Otherwise, the payment will be assigned the next ACH number as the “check” number. The check type will be set to “A--ACH”.
Documents to be paid electronically as wire transfers will be grouped together by the vendor and assigned the next wire transfer number as their “check” number. The check type will be set to “W-Wire Transfers”.
The program assigns the vendor’s default routing and account number. For vendors with multiple accounts, alternate bank accounts can be selected in the EFT approval program.
The Consumer Payment setting defaults from the vendor EFT file but can be changed in the EFT Approval program.
Vouchers, in the same format as the plain paper vouchers, will optionally print for the electronic payments. All plain paper vouchers print a page number and a report total page, whether they are for electronic payments or for paper checks. The check/payment date, check/payment number and vendor information also print on the line. The plain paper vouchers will print only for the EFT submissions that are currently being printed.
If the program is run when there are already submitted electronic payments on file for a specific vendor, FACTS submits a second payment for that vendor for the additional invoices. This process occurs whether the existing payments have been approved or are still submitted. If the user wishes all invoices to be combined into a single payment record, they can reject the first payment then reselect the invoices and submit all invoices at one time.
1. Bank
Enter bank for this payment submission.
The system displays the name for the bank.
2. Branch
Enter the branch for the selected bank. The system displays the branch name. The system displays the branch name.
Press OK to submit the electronic fund transfers or Cancel to exit the program without any processing.
Processing notes:
Documents to be paid electronically as ACH transactions are grouped together by the vendor. If no account pre-notifications are approved, the payment is not created and the invoices remain selected in the payment file. The system displays a message identifying the vendor. Otherwise, the payment is assigned the next ACH number as the “check” number. The check type is set to “A”.
Documents to be paid electronically as wire transfers will be grouped together by the vendor and assigned the next wire transfer number as their “check” number. The check type will be set to “W”.
The vendor’s default routing and account number will be assigned. For vendors with multiple accounts, alternate bank accounts can be selected in the EFT approval program.
The consumer payment flag will default from the vendor EFT file but can be changed in the EFT Approval program.
Vouchers, in the same format as the current plain paper vouchers, will optionally print for the electronic payments. All plain paper vouchers will be changed to print a page number and a report total page, whether they are for electronic payments or for paper checks. The check/payment date will be added to the line with check/payment number and vendor information. The plain paper vouchers will print only for checks or EFT Submissions that are currently being printed.
If the program is run when there are already submitted electronic payments on file for a specific vendor, a second payment will be submitted for that vendor for the additional invoices. This will be the case whether the existing payments have been approved or are still submitted. If the user wishes all invoices to be combined into a single payment record, they can reject the first payment then reselect the invoices and submit all invoices at one time.