Invoice Processing Control F/M (ARF982)

Use this program to create and maintain the invoice processing control record.

Establish the format for the Invoice Entry program including:

AR invoice processing is often used to enter open balances just prior to first time processing. For loading balances, initially all flags should be set to N. Just prior to live processing, after all open balances have been updated to AR (i.e., Sales Register updated), if AR Invoicing is to be used, you can reset the flags to fit your needs.

This program also determines if:

  • Tax is charged
  • Freight is charged.
  • Discount is allowed
  • Preprinted form is used
  • Cost information tear-off is used
  • Cost is entered
  • SA is posted to
  • Invoice print is used
  • Department is used

 

For more information how to use maintenances, refer to the following topics:

How to use file maintenance programs

Access this program by choosing Accounts Receivable-->File Maintenances-->Infrequent File Maintenances-->Invoice Processing Control F/M.

Use the following fields are involved in creating the invoice processing control record:

1. Last Invoice # Used

This is maintained by the system and may be set to zero. Press Enter (CR) to initially default to 0.

2. Charge Tax

Enter whether to N-not charge tax, Y-charge tax, L-charge tax by line or O-override tax by line and total. Press Enter (CR) to initially default to unselected.

3. Charge Freight

Indicate whether to charge freight. Press Enter (CR) to initially default to unselected.

4. Allow Discount

Enter whether to allow invoice discount by %-percentage, $-dollars or N-not allow. Press Enter (CR) to initially default to %.

5. Enter Cost

Indicate whether cost is entered during Invoice Entry. Press Enter (CR) to initially default to unselected.

6. Post to SA

Indicate whether to post invoices to Sales Analysis. Press Enter (CR) to initially default to unselected.

7. Use Department

Indicate whether the department is entered during Invoice Entry. Press Enter (CR) to initially default to unselected.

8. Use Invoice Print

Indicate whether to use the invoice print. Press Enter (CR) to initially default to unselected. If you do not select this checkbox, skip to field #12.

9. Use Preprinted Form

If N was entered in field #8, this field is skipped. Indicate whether to use a preprinted invoice form. Press Enter (CR) to initially default to unselected.

  Address

Indicate whether to print your company name, address and phone number on the preprinted invoice form. Press Enter (CR) to initially default to unselected.

10. Use Cost Tearoff

If N was entered in field #8, this field is skipped. Indicate whether to print cost information on the tear-off section of the invoice. Press Enter (CR) to initially default to unselected.

11. Invoice Form Depth

If N was entered in field #8, this field is skipped. Enter the depth (number of lines) of the invoice form at 6 lines per inch (29-99) usually 42 (7-inch form and prints 15 line-items per form), 51 (8 1/2-inch form and prints 24 line-items per form), or 66 (11-inch form and prints 39 line-items per form). Press Enter (CR) to initially default to 66.

12. Invoice Standard Memo

Enter the standard memo to be printed on each invoice (up to 50 characters). During Invoice Entry, there is an opportunity to include this memo, delete it for a particular invoice, or type a new one for a particular invoice. Press Enter (CR) to initially default to Thank you for your order.