Register History F/M (ARF958)

Use this program to trace through all registers of the current period to see how the accounts receivable balance is affected by each register. When initially setting up the AR system, no records need to be entered here. The Register History Report provides a printout of these records, maintaining a complete audit trail of the AR balance.

For every register printed and updated that affects the accounts receivable balance, a record is created by the system. Information includes the following:

• AR Register Trace Number: As a register is updated the system assigns a trace number to it.
  
• Register Types Are: Cash receipts, Returned checks, JC invoicing, Service charges, Invoicing, Daily sales, Bad debts, Auto credit apply, K-customer balancing, Equipment rental invoicing, and Technical support invoicing.
  
• Date: The date the register is updated.
  
• Period: The period the register is updated.
  
• Register: The number that is assigned to each register while it is run.
  
• Beginning AR Balance: The AR balance before the register was updated.
  
• Dollar Amount: The actual dollar amount of the register that affects the AR balance.
  
• Discount Amount: The discount amount (if applicable) on the register.
  
• Adjustment Amount: The adjustment amount (if applicable) on the register.
  
• Ending AR Balance: The AR balance after the register is updated. This balance becomes the beginning balance on the next AR register trace number.
  
• Deposit Number: The deposit number (if applicable) on the register.
  

For more information how to use maintenances, refer to the following topics:

How to use file maintenance programs

Access this program by choosing Accounts Receivable-->File Maintenances-->Infrequent File Maintenances-->Register History F/M.

The following fields are located on the Register History F/M

1.* AR Register Trace

Enter the AR register trace number (0-9999).

2. Register Type

Enter whether the register type is Cash receipts, Returned checks, JC invoicing, Service charge, Invoice, Daily sales, Bad debts (currently not used), Apply auto credit, K-customer balancing, Equipment rental invoicing, or Technical support invoicing. Press Enter (CR) to initially default to C.

3. Date

Enter the register date.

4. Period

Enter the register period (PPYY).

5. Register Number

Enter the register number (0-9999). Press Enter (CR) to initially default to 0.

6. Beginning AR Balance

Enter the AR balance before the register was updated (+/- 99999999.99). Press Enter (CR) to initially default to 0.

7. Dollar Amount

Enter the dollar amount of the register to update the AR balance (+/-99999999.99). Press Enter (CR) to initially default to 0.

8. Discount Amount

Enter the discount amount of the register to update the AR balance (+/-99999999.99). Press Enter (CR) to initially default to 0.

9. Adjustment Amount

Enter the adjustment amount of the register to update the AR balance (+/-99999999.99). Press Enter (CR) to initially default to 0.

10. Ending AR Balance

Enter the AR balance after the register has been updated (+/- 99999999.99). Press Enter (CR) to initially default to 0.

11. Deposit Number

Enter the deposit number for Cash receipts registers only (0-9999). Press Enter (CR) to initially default to 0.