Document Change F/M (ARF210)

Use this program to change the following information about a document in the open documents file:

The fields above may be changed without affecting the amount of the document. In order to make amount changes to the document, you must use the Cash Receipts & Adjustments Entry program and Register.

Access this program by choosing Accounts Receivable-->Cash & Credit Application-->Document Change F/M.

To use the Document Change F/M:

1. Enter the customer number.   

2. Enter the document number. The number entered must be a valid document (invoice) number. Press F3 displays the first document number on file for the customer. Select the New button to enter a new document.

3. Enter the continuation number. A continuation number is provided for invoices with terms codes of multiple payments. For example, if an invoice terms code is set up for payment on 30, 60, 90 days, the system would apply continuation numbers (125-0, 125-1 and 125-2). If the invoice is on file, the document is displayed. F3 displays the first continuation number on file for the customer and document.

The document now displays on screen. You can use the VCR buttons to the right of the screen to bring up the next document on file or enter the field fields to change. Enter (CR) allows the currently displayed value to remain the same.

The following information displays on the screen. It is reference-only information. You cannot edit it.

  • Transaction type
  • Current amount
  • Status
  • Last sequence number
  • Original amount
  • Register number
  • Original discount
  • Branch

 

 

1. Enter the current discount (-9999999.99 up to the invoice amount).

2. Enter the ship-to number (up to 6 characters). The number entered is checked for the ship-to name that is displayed if the number is valid.

3. Enter the entry date, due date and discount date.

4. Enter the period in which the document was entered (PPYY).

5. Enter the memo (up to 25 characters).

6. Select the Disputed Invoice checkbox to indicate the document is under dispute with the customer.

7. Enter the Disputed Inv Memo to serve as an explanation for the dispute.

8. Select the Exclude from Credit Check checkbox to indicate whether this disputed document is to be included or excluded from the customer’s balance and past due total for purposes of the credit check in the sales order entry programs.

9. Select the Exclude from Dunning Letter checkbox to indicate whether this disputed document will be included or excluded on the Dunning Letter.

10. Select the Save button to save your entries, then select the Exit button to return to the main menu.