1. Access this program by choosing Accounts Receivable-->Cash & Credit Application-->Cash Receipts & Adjustments Entry.
2. Enter the batch number (up to four alphanumeric characters) in the Batch field. Press F2 to search. For existing batches, checks and miscellaneous cash transactions already applied to this batch are displayed in the browser in the lower portion of the screen.
3. The total amount of the batch (0-99999999.99) in the Batch Total field. You can enter a new batch total or access the Add to batch screen, where you can enter the amount to add to the batch total.
4. In the Distributed field, the system displays the amount of all the checks and miscellaneous cash transactions that have been entered for the batch. In the Balance field, the system displays the batch total minus the distributed amount.
5. You can:
add a line to the batch.
highlight an open document in the lower portion the screen and select from the following:
Select the C icon to access Note Entry (SME710) for the customer specified in the program.
List Pmts --Accesses List Payments (ARE214), which lists all of the invoices, miscellaneous cash and on-accounts made with the currently displayed check. Information listed includes invoice number, GL number (for misc. cash only), GL description (for misc. cash only) or memo (for debit memos only), payment amount, discount amount, and adjustment amount and adjustment code.
Apply Applies the payment by automatically accessing either the Apply Payment Entry (ARE211) or Miscellaneous Cash Entry (ARE212) payment program as appropriate.
Done Pressing Done or F4 completes entry of the check by updating the distributed amount of the batch, clearing the screen and returning to the Batch field. The system allows you to exit the batch entry without entering any checks or miscellaneous cash transactions. If the batch is not fully distributed, the user will receive a message but will be allowed to exit the entry. Your changes update the batch control record, batch amount distributed, and batch fully distributed system setting.
6. For existing checks or miscellaneous cash entries, you can highlight an open document in the lower portion the screen and select from the following:
For existing checks or miscellaneous cash entries, you can highlight the line and delete the check or miscellaneous cash entry.
For existing checks or miscellaneous cash entries, you can highlight the line and edit the memo, date or amount for the check or miscellaneous cash entry. Save your changes.
7. Press Done to complete entry of the batch by updating the distributed amount of the batch, clearing the screen and returning to the Batch field. The system allows you to exit the batch entry without entering any checks or miscellaneous cash transactions. If the batch is not fully distributed, the user will receive a message but will be allowed to exit the entry. Your changes update the batch control record, batch amount distributed, and batch fully distributed system setting.