Use the Current Period Recurring/Reversing Entry program to change the transaction amounts and memos of any recurring or reversing entry for the current period. If the current amount has not been changed, it is equal to the standard amount that was entered in the Recurring/Reversing Entry.
You can change only transaction amounts and memos for recurring or reversing entries. The system resets transaction amounts to the standard amounts after posting. Memos are not reset.
You cannot end journal entry processing until debits and credits balance; therefore, out-of-balance entries are not permitted.
Access this program by choosing General Ledger-->Recurring/Reversing/Allocating --> Current Pd Recur/Reverse Changes
1. Journal
Enter a journal number. The entry must be a valid journal number and displays the number and description. Press Enter (CR) to default to the journal number used in the previous correction. Press F3 to display the next recurring/reversing journal entry on file.
2. Entry Number
Enter a number from 800-899 for a recurring entry and an even number from 900-998 for a reversing entry. Entering a valid entry displays the type of entry (recurring or reversing) and the journal entry on the screen.
3. Header Memo
Enter an optional descriptive memo (up to 40 characters). During correction, only the Header Memo (field #3) can be changed.
Line numbers
The line item portion of the program allows entry of up to 999 line items. You can press the Header button to access the Header Detail screen, which is used to update the header memo.
4. Detail Memo
Enter an optional descriptive memo of this account’s involvement in the transaction (up to 30 characters).
5. Debit
Enter a positive amount (automatically debit) or negative amount (automatically credit), or press Enter (CR) to proceed to the following field (credit). Press F2 to automatically balance the entry.
6. Credit
Enter an amount and it is automatically a credit amount.
Each time you complete (add or change) a line, the system updates and displays running totals for both debit and credit amounts. In the header portion of the screen, the system also displays the undistributed amount (the difference between the debit and credit running totals). Before you can end the entry process, the entry must be balanced, i.e., the undistributed amount must equal zero.
7. Save the new information.
Once new information has been added, that journal line displays in the lower half of the screen.
To modify header information, press the Header button. The system displays Header Detail dialog box where you can modify the entry date or header memo for the journal.
8. Select the Done button when you are ready to exit the program.
How to change transaction amounts and memos for current period recurring/reversing journal entries