The GL Static Control F/M program contains controls, flags and settings that affect GL functions throughout the system. FACTS frequently references this program during processing.
CAUTION! It is highly recommend that the administrators’ password protect this program. Changes should be made only with extreme caution and under the supervision of your Affiliate.
Access this program by choosing General Ledger-->File Maintenances--> Infrequent File Maintenances-->Static Control F/M.
1. Retained Earnings G/L #
Enter the GL account number for retained earnings. The entry must be a valid GL account number. If you are setting up the record for the first time, press F3 to skip fields #1 and #2.
2. Out-Of-Balance G/L #
Enter the GL account number for an out-of-balance account. .
3. Journal for Retained Earnings
Enter a journal number to be used to post retained earnings at the end of the fiscal year. (The system posts the entry automatically.) The entry must be a valid journal number.
4. Allow Journal Correction
Indicate whether you want to allow corrections or deletions in the Journal Entry program. (Some users answer no to preserve audit trails making an offsetting/correction journal entry necessary.) This setting initially defaults to selected (Yes).
5. Change/Delete Ending Balances
Indicate whether you want users to have the option of changing and deleting account balances in the Account F/M program. Press Enter (CR) to initially default to selected (Yes).
6. Yearly Journal Entry Periods
Enter the number of prior periods to store for yearly journal entries (0-26). Press Enter (CR) to initially default to 0.
You can press:
Delete to remove to information in the record,
Save to save your changes,
Exit to return to the GL Maintenance menu.
For more detailed information on file maintenance programs, consult the following topics.