Use the Standard Period Ending Dates Entry program to create and maintain the standard period ending dates record.
This record should be entered when initially setting up the system. It contains period ending dates for the system. The Company Period and Ending Dates program references data created here.
The standard period ending dates record contains ending dates for 45 periods. Initially, there should be future period ending dates to run the system for a year. However, at the end of that year, the system tries to use the next period ending date (while running the GL End-of-Period Update) and there is not one. The system prompts the user to come to this file maintenance and add some new future standard period ending dates (the oldest dates are dropped). Then the user can close GL completely. The standard period ending dates must remain at least two periods ahead of any company current period ending date.
Access this program by choosing General Ledger-->File Maintenances--> Infrequent File Maintenances-->Standard Period Ending Dates F/M.
1. Ending Dates
Enter each date beginning with the newest date through to the oldest ending date. On any ending date you can press F2 or AutoAdd instead of Enter, and the system automatically assigns the remaining dates. For example, if December 31, 1990, is entered this indicates the last day of the month is always used and the last date of each month is set up. If December 25, 1991 is entered, this indicates the 25th day of the month is always used. If the first date entered ends after the 30th however, the ending dates should always be the last day of the month, press Enter. Do not press F2 to assign remaining dates until entering a date for a month that ends on the 31st.
After all dates are entered, they may be changed or added (new or old) at any time.
You can press:
Enter (CR) to save new item information.
Once new information has been added, that standard period ending date displays in the lower half of the screen. You can:
add or insert another standard period ending date.
edit a standard period ending date.
or delete a standard period ending date.
Select Stop to end standard period ending date entry.
Done to exit the program and return to the GL Infrequent File Maintenances menu.
For more detailed information on file maintenance programs, consult the following topics.