Purchase Line Entry (ICE920)

Use the Purchase Line Entry (ICE920) program to group together items you usually buy together. The path to the program is Inventory Control>File Maintenances>Purchase Line Entry (ICE920).

A purchasing line is a group of items that are purchased together from a vendor.

An example of when a purchasing line (PL) may be required would be a vendor that sells heavy equipment and spare parts for the equipment. The vendor may not allow you to put equipment and parts on the same PO, so they can be separated into different purchasing lines.

Another example could be any vendor with multiple departments which require separate POs.

Purchase Line Entry allows you to setup the purchasing line, assign it to a vendor and add items to it. All of the items on a PL must have the primary vendor assigned to the purchasing line.

A Purchase Line is for a range of items from a particular vendor and its parameters can be defined either at the Purchase Line or Warehouse / PLine level. In Replenishment Parameter Maintenance, an item’s parameters can be entered and the appropriate scope level is chosen during entry. Depending on the scope selected, a set of parameters can apply to a range of items. For example, an item can be selected by entering its part number, and then the scope can be set to the Purchase Line for the item. All items that are members of the Purchasing Line would then have the settings applied according to the hierarchy.

You can edit existing purchase line, add purchase lines, and change the primary vendor for an item that may exist on another purchase line.

You can also put an item on a PL from Item F/M.Purchase Line Entry ties into fields in Item F/M (ICF910). Purchase Line Entry sets purchase line information for an item for a vendor. This information overrides the vendor defined in Item F/M & over writes it in the Item file. If you modify the primary vendor on a purchase line, the vendor is updated for all of the items on that purchasing line.

Once you have established a purchasing line, it will be available in all of the replenishment activities, including the buyer’s control center, review cycle setup, replenishment parameter F/M, exception control center, and many reports.

Most replenishment parameters can be set at the purchasing line level, allowing you to control the replenishment behavior of items in one purchasing line differently from those in another.

Purchasing lines are not required, and you can have some items from a vendor be in a purchasing line while others from the same vendor are not in any purchasing line.

A recalculate in the BCC will separate purchasing lines, and the results cannot at this time be combined into a single PO, but you are allowed to manually add an item from one PL onto the BCC detail screen for a different PL or even a different vendor. Note that unless the Override checkbox is selected, a subsequent recalculate operation will remove the manually-added item from the BCC detail screen.