Use this program to create and maintain adjustment codes needed to make adjustments that should print on the Adjustment Register.
Four standard adjustment codes are required:
IT = item transfer (from the Item Repackaging Program)
WT = warehouse transfer (from the Adjustment Entry Program)
PD = physical discrepancy (from the Update Inventory program)
QT = quick warehouse transfer (from the Quick Transfer Adjustment Program)
Adjustment codes must be set up in this file maintenance before you can enter adjustments in the Adjustment Entry program.
Each adjustment code has an assigned General Ledger account number. In the GL posting control record, the Adjustments Posting flag determines whether adjustments post to GL based on the item type (pulled from the IC GL posting table) or based on the adjustment code (pulled from the adjustment code).
If the flag is set to A-adjustment, the G/L number assigned to the code is posted when entering an adjustment. If the flag is set to G-GL posting table, the G/L number in the GL posting table is posted. If the flag is set to G, the adjustment code type determines whether to post to the A-adjustments, R-receipts or S-sales G/L number.
To access this program, choose Inventory Control-->File Maintenances --> Infrequent File Maintenances -->Adjustment Code F/M.
For more information how to use maintenances, refer to the following topics:
How to use file maintenance programs
Use the following fields to create an adjustment code record:
1. Adjustment code
Enter the adjustment code (2 characters).
2. Description
Enter the adjustment code description (up to 30 characters).
3. Type
Enter whether the adjustment type is Adjustment, Receipt or Sale. If posting adjustment to GL by GL posting table (set in GL posting control record), the adjustment posts to the adjustments, receipts or sales GL numbers set in the GL posting tables instead of the GL number set in the following field. Press Enter (CR) to default to A.
4. G/L Number
Enter the GL account number to post to for the adjustment code. The entry must be a valid GL account number. When adjustments using this code are made, they post to this GL account number. This field is not applicable for the adjustment code QT since there is no holding account for quick transfers.