The Header Detail for Purchase Order screen provides information about the purchase order in use by the PO Entry program. You can access it after you enter complete the header information on the PO document. The system uses this screen to display header information for all PO Entry programs, including PO Entry, Receipt Entry, and Non-PO Receipt Entry.
Use the mouse or arrow keys to select an item in the browser. Choose the Header Detail button or select Options-->Line Detail from the menu.
The Header Detail window contains all possible fields available for the PO header. This screen is used to view and modify
You can modify the following fields for a purchase order header. Use the following field descriptions to modify information for a PO document header.
Header Fields for Purchase Orders
1. Vendor (This field is display only.)
The number of the vendor for the purchase order. The system displays the vendor name and address, and any applicable defaults: F.O.B., terms code, and department.
2. ShipFrom
Enter the vendor ship-from number. Press Enter (CR) to default to SAME. Press F2 to search.
3.Init Whse
The warehouse code where the goods should be shipped. If the PO is a direct ship, then this is the warehouse that is to be the initiating warehouse. The warehouse entered for a direct ship is stored only to determine where the PO originated; inventory quantities and restocking controls are not affected. This becomes the ship-to address on the purchase order.
4. Address
If you enter a valid warehouse code, the system displays the warehouse, name and address from the warehouse control record. Once the address displays, you can select Edit Address and change any line of the name or address.
5. The Ordered, Requested, and Promised Dates are displayed. You can modify these values.
6. Confirmed
Indicate whether this PO has been confirmed by the vendor.
7. Replenish
Indicate whether this PO is a normal replenishment purchase order. (A Purchase Order is considered to be a normal replenishment document if the flag for “Replenishment PO” is checked in Purchase Order Entry. If the user / buyer choose to flag the PO as an Emergency Buy in the Buyers Control Center, this option will be unchecked.)
In the Codes section of the screen, the system displays the following fields:
8. Freight
Enter whether freight is B-bill later, P-prepaid , C-collect or A-prepay/add. Press Enter to default to the freight code in the ship-from file (if specified) or the freight code entered in Vendor F/M for the selected vendor. Also, if the ship-from is changed from something to SAME, the freight code reverts back to the vendor default freight code.
9. Ship Via
Enter up to 15 characters for the carrier. Press Enter (CR) to initially default to the ship via in the ship- from file for the selected vendor.
10. F.O.B.
Enter up to 15 characters for freight on board. Press Enter (CR) to initially default to the F.O.B. in the ship-from file for the selected vendor.
11. Reference Number
Enter the optional reference number (up to 15 characters).
12. Buyer
Enter a valid buyer code to identify the buyer for the purchase order. Entering a valid code displays a partial description. Press Enter (CR) to default to the buyer code in the ship-from file for the selected vendor.
13. Terms
Enter a valid payment terms code for this purchase order. Press Enter (CR) to initially default to the code for the selected vendor from the vendor file. Entering a valid code displays a partial description.
Select the Lead Time checkbox to indicate whether the lead-time from this document (number of days from the ordered date to the date of the first receipt) should update the average lead-time for the item in the warehouse/item file. The system performs this update during the Receipt Register update.
The system defaults the lead time value from the PO header information when you initially create a line item on a PO document. Selecting the PO header Lead Time checkbox optionally allows for updating the lead time for all items on the PO to match the header lead time just entered. Note that the header Lead Time checkbox value entered here does not override the PO line item’s Lead Time checkbox value.
This completes the header portion of the Purchase Order Entry program. At this time, the system automatically assigns and displays purchase order number.