All of the features available in the PO Entry program are also available in the PO Receipt Entry program.This program allows you to receive purchase orders created through the PO Entry program.
The PO Receipt Entry screen is very similar to the PO Entry screen. In addition to the common header information, PO receipts include a receipt number and receipt date.
In Receipt Entry, purchase orders and backordered purchase orders with a status of "P" or "R" can be received and edited.
Once you receive a purchase order, it is no longer available through the PO Entry program. However, changes to received purchase orders may be made prior to the Receipt Register through this Receipt Entry program.
The PO Receipt Entry and Non-PO Receipt Entry programs allow more than one receipt on a PO without running the PO receipt register in between, based on settings in PO Static Control F/M (POF980). Using the Update feature, when the user (with proper security) accesses the footer, the program provides the option to update the receipt, which adjusts item and warehouse quantities during PO receipt processing. This allows the received items to be sold or shipped immediately. Refer to the PO Receiving Feature: Multiple Receipts on a PO topic for details.
The Receipt Entry (POE210) program does not allow modifications to the receipts quantities of radio beacon controlled lines. You are allowed to change costs. You are not allowed to enter new stocked items to receipts, but you can enter nonstocked items. You can change the buying unit measure for the order quantity to another valid buying UM by selecting the Change UM icon next to the Units field.
PO Receipt Entry processing takes place in three main sections: header, items, and footer processing.
Notes
During processing, the system automatically displays urgent notes for purchase order headers and lines, vendors and items based on your settings on the Notes tab of PO Entry Options F/M. Refer to the Viewing/Entering Notes from Purchase Order Programs topic for details.
You can enter document notes for existing purchase order headers and lines. PO Document and line notes are available to view/edit (according to the user’s security) for all open documents. You also have the option to print the note on the Purchase Order. When you run the PO Receipt Register, the system copies document notes to the past PO record.
Receiving Purchase Orders for Non-Stock Items Without a Sales Order Tie
During the quantity validation routines, this program checks the Allow Purchase Without SO flag located on the Main view of Warehouse/Item F/M (ICF920). If the flag is set to "No" and the PO receipt is a request for a positive number of non-stock items, then the system displays a message indicating that non-stock items cannot be purchased without a sales order tie. If the flag is set to "Yes" or the request is for a negative amount of non-stock items, the system completes the purchase order receipt processing for the non-stock items without them being tied to a sales order.
Receiving PO returns for temporary items
You can process returns for temporary items in the Buyers Control Center (POE400), Purchase Order Entry (POE120), Receipt Entry (POE210) and Non-PO Receipt (POE220) programs. You can enter a temporary item having a negative quantity with no tie to any document. Refer to PO Returns Processing for Temporary Items for details.
The upper portion of the screen is called the header portion where you create receipt numbers. When you enter a valid purchase order number, the system displays information in the header portion of the purchase order and accesses the Receipt numbers field. Refer to the following procedures for more information about PO Receipt Entry header processing:
Deleting purchase orders receipts
In the item section of this program, you enter received quantities for each line item. A time-saving feature allows the entire order to be received in one step. (This is not available for serial/lot inventory.) Refer to the following procedures for more information about Order Entry item processing:
Entering return (Negative qty) PO receipts for temporary items
The footer or ending routine requires some final information (freight and tax) to complete the purchase order receipt. You cannot access the ending routine if you do not enter line items on the PO receipt.
All of the features available in the PO Entry program are also available in the PO Receipt Entry program.
You can enter direct shipments. Purchase orders can be direct shipped to any customer in the Accounts Receivable system. You can also enter any new addresses for direct shipments. You can perform a credit limit check for direct ship customers.
You can enter vendor/item numbers or item interchanges in lieu of inventory control item numbers. The corresponding inventory item number is retrieved and displayed along with on hand, on order and committed quantities.
You can receive serial/lot items on purchase orders
PO Receipt Entry Header Information
PO Receipt Entry Item Information
PO Receipt Entry Footer Information
How to enter or change PO receipt information
How to enter PO receipt header information