Branches are subdivisions of a company; e.g., stores or profit centers. Valid branches are set up through the System Management Branch F/M program. A branch that exists on file is valid. The length of the branch is two digits (01-99 user-defined). Within Payroll, each employee may be assigned to a branch. Most Payroll reports may print by branch. For more information, refer to the Branch F/M in system Management.

A deduction balance is the total amount to be reduced from an employees pay check(s) through a specific deduction code. Once set up the deduction balance is maintained by the system as the deduction reduces the employees check amount. Deduction balances are entered through the Deduction Balance F/M program.

A deductions code is a field used to store a specific type of reduction which may include taxes, e.g., federal, FICA, insurance, etc. Deductions codes are assigned to pay cycles. Employees are then assigned to pay cycles with a standard reduction amount entered for each deductions code. Deductions codes that exist on file are valid. Valid Deductions codes are set up through the Deductions Code F/M program. Deductions codes are up to four alphanumeric characters and are user-defined. For more information, refer to the Deductions Code F/M program.

A deductions GL posting table is a set of GL account numbers used to post deductions of an employee to the proper GL account numbers in General Ledger. A deductions GL posting table that exists on file is valid. Valid deductions GL posting tables are set up through the Deductions GL Posting Table F/M program. Deductions GL posting tables are up to three alphanumeric characters and are user-defined. Each employee set up in a pay cycle is assigned to a deductions GL posting table for purposes of posting deductions to General Ledger. For more information, refer to the Deductions GL Posting Table F/M.

A department is used as a way of grouping employees, e.g., sales & marketing, accounting, warehouse, etc. A department that exists on file is valid. Valid departments are set up through the Department F/M program. Departments are up to three alphanumeric characters and are user-defined. Each employee is assigned to a department for reporting purposes. For more information, refer to the PR Department F/M.

An earnings code is a field used to store a specific type of wage, e.g., regular, sick, vacation, overtime, etc. Earnings codes are assigned to pay cycles. Employees are then assigned to pay cycles with a standard wage amount or hour and wage amount entered for each earnings code. Earnings codes that exist on file are valid. Valid earnings codes are set up through the Earnings Code F/M program. Earnings codes are up to four alphanumeric characters and are user-defined. For more information, refer to the Earnings Code F/M program.

A method of distributing an employee’s earnings to general ledger by a percentage rather than by using the earnings GL posting table. For more information, refer to the Posting to General Ledger section.

An earnings GL posting table is a set of GL account numbers used to post earnings of an employee to the proper GL account numbers in General Ledger. An earnings GL posting table that exists on file is valid. Valid earnings GL posting tables are set up through the Earnings GL Posting Table F/M program. Earnings GL posting tables are up to three alphanumeric characters and are user-defined. Each employee set up in a pay cycle is assigned to an earnings GL posting table for purposes of posting wages to General Ledger. For more information, refer to the Earnings GL Posting Table F/M program.

An employee class is used as a way of grouping employees, e.g., general, management, etc. An employee class that exists on file is valid. Valid employee classes are set up through the Employee Class F/M program. Employee classes are up to three alphanumeric characters and are user-defined. Each employee is assigned to an employee class for reporting purposes. For more information, refer to the Employee Class F/M. Employee notes Employee notes are any miscellaneous remarks, records or commentary to be filed on the system. Up to 999 user-maintained employee notes are entered through the Employee Inquiry program.

A General Ledger account number that exists on file is valid. Valid GL numbers are set up through the general ledger Account F/M program. The system uses the numbers to organize specific accounts in order to post amounts. For example, the GL number 1000000000 may be the account for salaries; all salaries would then be added up and stored under account number 1000000000. The length of the GL number (minimum = 4, maximum = 10) is determined in the company control record. The system will allow the GL number to contain a branch number (2 digits) and/or a department number (maximum 4 digits). The position of these numbers are stored in the company control record.

A matching deduction is a method of storing an employer’s reduction which coincides with the employee’s reduction, e.g., FICA, 401K, etc. Each deductions code set up is flagged as to whether it provides a matching employer deduction. Deduction codes are assigned to pay cycles. Employees are then assigned to pay cycles with a standard reduction amount entered for each deductions code and it’s matching employer deduction amount.

Tracking Maximum hours tracking is the process of the system maintaining the number of hours worked for an earnings code. Each earnings code set up is flagged as to whether the system should track the number of hours worked. For example, employers may want to set up a maximum number of hours employees may earn wages for sick time and vacation time.

A record set up by the user for a specific period of time which determines when employees are paid, e.g., weekly, monthly, etc. A pay cycle that exists on file is valid. Valid pay cycles are set up through the Pay Cycle F/M program. Each employee may be set up to be paid by as many pay cycles as needed. For more information, refer to the Pay Cycle F/M program.

Premium earnings are earnings generated for earnings codes signifying the earnings are additional, e.g. bonus, overtime. Each earnings code set up is flagged as to whether the earnings generated are premium earnings.

A worker’s compensation code is a field used to store worker’s compensation amounts for insurance purposes. Each employee is assigned a worker’s compensation code for calculating the compensation amounts per code. A worker’s compensation code which exists on file is valid. Valid worker’s compensation codes are set up through the Worker’s Compensation Code F/M program. For more information, refer to the Worker’s Compensation Code F/M.