This program allows the user of the FACTS system to create and maintain records in the earnings % distribution file.
In some cases, an employee may divide his working hours between departments, thereby requiring more than one general ledger account number for earnings distribution. In those and other appropriate cases, this program is used to record the average percent of earnings (or time) to be distributed to each account number. During the GL distribution report of the Check Register, total earnings are distributed according to the percentages in this file.
The user determines if the GL Distribution Report and/or earnings % distribution features are utilized through flags set through the PR static control record.
Example: An employee is assigned to the following earnings GL posting table:
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*. |
GL Table 100 |
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2. |
Desc. Administrative |
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3. |
Reg |
570-00-00 |
Salaries-Regular |
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4. |
Sick |
571-00-00 |
Salaries-Sick |
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5. |
Vac |
572-00-00 |
Salaries-Vacation |
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6. |
Hol |
573-00-00 |
Salaries-Holiday |
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7. |
Dum1 |
570-00-00 |
Salaries-Regular |
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8. |
Dum2 |
570-00-00 |
Salaries-Regular |
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9. |
Comm |
574-00-00 |
Salaries-Consulting |
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10. |
Comm |
575-00-00 |
Salaries-Commission |
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11. |
Not used |
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12. |
Not used |
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13. |
Not used |
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14. |
Not used |
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The employee earns the following:
Regular $1000.00
Vacation 1000.00
Commission 500.00
$2500.00
If the Use Earnings Distribution flag is set to N, the system uses the GL table to distribute the earnings as follows:
Debit
570-00-00 Salaries-Regular 1000.00
572-00-00 Salaries-Vacation 1000.00
575-00-00 Salaries-Commission 500.00
If the Use Earnings Distribution flag is set to Y, and there is an earning % distribution record set up for the employee in the pay cycle, the system uses the earnings % distribution from the Earnings % Distribution F/M program. If the earnings % distribution is set up as follows:
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*. |
Employee |
E100 Steven S. Invencent |
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*. |
Pay Cycle |
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02 Biweekly |
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G/L # |
Description |
Percent |
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3. |
581-00-01 |
Salaries-Branch 1 |
50.00% |
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4. |
581-00-02 |
Salaries-Branch 2 |
50.00% |
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5. |
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6. |
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7. |
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8. |
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9. |
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10. |
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11. |
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12. |
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100.00% |
The system distributes the earnings as follows:
Debit
581-00 -02Salaries-Branch 1 1250.00
581-00-02 Salaries-Branch 2 1250.00
1. Employee
Enter a valid employee number.
2. Pay Cycle
Enter the pay cycle (up to 2 characters). The entry must be a valid pay cycle code. F2 allows a search.
3. GL Account Number
Enter general ledger account number to be used for earnings distribution. The entry must be a valid GL account number. Up to 10 general ledger account numbers may be entered along with their percentages. F2 allows a search.
4. Percent of Total
For each GL account number entered, field the % of total earnings to be distributed to that account (up to 99.99). F3 ends fields. Enter (CR) initially defaults to 0.
The sum of percents must equal 100% to exit the program.