This program allows the user of the payroll system to create and maintain deduction balances for deductions to be taken from an employee until the deductions balance equals 0. This feature is useful to handle employee loans, advances, etc.
Deductions codes are field through the Deductions Code F/M program. The Work to Balance flag set by the user through that program determines if there is a balance associated with the deduction. The Employee Deduction Balance F/M allows the user to field the balance for each employee for each deductions code with the Work to Balance flag set to Y. During the Check Register update, the deductions amount withheld is subtracted from the balance that is on file (i.e., the balance is updated by the system).
Use the following fields to create a deduction balance record:
1. Employee
Enter the employee number.
2. Balance
For each deductions category whose Work to Balance flag is set to Y in the Deduction Code F/M, enter the employee’s current balance (0-999999.99). Enter (CR) initially defaults to 0.