Check Writing

There are three types of checks in the payroll system: printed (regular) checks, manual checks and void checks.

The Check Print program is used to print checks which are generated from the Pre-Check Edit list program. When the user is satisfied with the list and is ready to have checks printed, the user will use the Check Print program. One check will print for each employee in the pay cycle and checks may only be printed for one pay cycle at a time.

The Manual Check Entry program is used to enter and record manual checks (written manually by the user) paying an individual employee separately from a standard payroll run. Manual checks are usually entered after the check has been written. The user enters the employee, pay cycle, earnings and deductions. The taxes may be calculated automatically.

System generated (printed) and manual checks will not be updated until the Check Register has been run and updated. Checks may be reprinted and manual checks may be deleted or corrected until the time when the register is updated. If the register is incorrect the user may choose not to update it and may then print it again and update after corrections have been made.

The Void Check Entry program is used to void out printed or manual checks which have already been updated by the Check Register. The user enters the check number, pay cycle, employee, etc. Void checks are not updated until the Check Register is updated at which point the earnings, taxes and deductions will be subtracted from the employees’ history files.