End-Of-Period Update (PRU890)

This program allows the user of the FACTS system to close the current payroll period, quarter or year.

This program closes the payroll period by:

• Removing period, quarterly and/or yearly QTD and YTD employee data.
  
• Removing period, quarterly and/or yearly unemployment information.
  
• Removing period, quarterly and/or yearly department history.
  
• Removing past employee history information.
  
• Incrementing the current period, quarter and/or year.
  
• Updating the date of the last end-of-period update.
  

All programs (reports) utilizing the employee history file, the workman’s comp file, or the department history file should be printed prior to using the End-of-Period Update. Those programs (reports) include, but are not limited to the:

• Period Earnings/Deductions Report
  
• 941 Print
  
• W-2 Information Capture program
  
• Unemployment Report
  

Use the following fields to run the End-of-Period Update program:

1. End-Of-Period Reports Run

Enter Y or N to indicate if all appropriate reports have been printed. If Y is field, the program continues to the next field. If N is field, the user is warned that the reports should be printed.

2. Capture W-2 Information

This field is skipped unless the year is being closed. Enter Y or N to indicate if W-2 information has been captured. If N is entered, the user is warned that the W-2 information should be run. If Y is entered, press Enter (CR) to continue.