This program allows FACTS users to print yearly W-2s for all employees.
Although the report may be printed at any time (as long as the capture W-2 information program has been run, prior to printing), report information is incomplete until the last payroll of the year is run and the Check Register updated. The W-2 capture must be run before the end-of-period (year) update so that the W-2s may print.
One form is printed for each employee and each of the employee’s state and local codes. W-2 forms are printed in alphabetical order.
The W-2 print allows the W-2s to be printed in alpha sort order, as the IRS prefers. Since this is the preferred method, the default print order is alpha sort.
When printing W-2’s, align the printer with box a. Control Number.
1. Alignment
Indicate whether an alignment pattern should print. If Y is entered, the alignment pattern prints immediately and the program returns to this field.
2. Beginning Employee
Enter the number of the first employee to print. Enter (CR) defaults to FIRST.
3. Ending Employee
Enter the number of the last employee to print. Enter (CR) defaults to LAST.
4. Form Type
Enter whether to print on 2 - Double (2 wide) or 1 - Single (1 wide) W-2 forms. Enter (CR) defaults to 2 - Double (2 wide) .