This program allows the user of the FACTS system to view, create and maintain records in the department history file.
The user may enter information through this program during the initial set up of the payroll system. Thereafter, it is maintained by the Check Register update program. However, most new users allow the system to begin compiling payroll information and do not enter past data.
If entering set up information, all hours worked and earnings paid must be gathered by department. Totals are entered for any or all of the three time periods (period-to-date, quarter-to-date and year-to-date) by branch.
For more information how to use maintenances, refer to the following topics:
How to use file maintenance programs
More about the types of file maintenance programs
1. Time Period
Enter whether the time period is P-period-to-date, Q-quarter-to-date or Y-year-to date. Enter (CR) initially defaults to P.
2. Branch
Enter the branch number. The entry must be a valid branch. F2 allows a search. F3 defaults to the first record for the time period displayed.
3. Department
Enter the department (up to 3 characters). The entry must be a valid PR department. F2 allows a search. F3 defaults to the first record of the time period and branch displayed.
4-15. Hours and Earnings
All earnings codes entered through the Code Sequence F/M are displayed. For each hourly earnings code, enter the number of hours worked by all employees in this department during the selected time period (+/-9999.99). Enter (CR) initially defaults to 0. Next enter the earnings (dollars paid to all employees in this department) during the selected time period (+/-999999.99). Enter (CR) initially defaults to 0. For each hourly code, there must be hours entered if earnings are entered and there must be earnings entered if hours are entered.
For non-hourly earnings codes, the hours field is skipped.