Use System Clean Up F/M (SMF993) to specify how long to retain information, such as closed alerts, F/M (file maintenance) audit records, old cost layers, as well as background processing history and XML background processing log records, in the FACTS system before it is removed. The date program last ran is displayed at the top of the screen.
Details for each module tab are below:
System Management--enter the number of months to keep closed alerts, background processing history, F/M audit records and XML background processing logs.
Inventory Control--enter the number of months to keep completed cost layers and F/M audit records. Cost Layers must be kept for at least 24 months. Only completed cost layers where the receipt and all disbursements against it were older than the number of months indicated will be removed. The system also displays the last number removed and the date removed through.
Accounts Payable--enter the number of months to keep vendor ledger card transaction history detail.
Accounts Receivable--enter the number of months to keep customer ledger card transaction history detail, paid document history, and check history.
Sales Orders--enter the number of months to retain the following types of sales order documents:
Purchase Orders--enter the number of months to retain expired cost contracts and past purchase orders.
Sales Analysis--enter the number of months to retain sales information in each of the following data files: branch, customer, salesperson, item, item class, customer/item, customer/item class, salesperson/item class, item/warehouse, item/invoice, temporary item, serial item, lot item, and invoice item master. Each SA data file can have a different number of periods to store the information.
See Also