Expired Contract Removal (SOU520)

Use the Expired Contract Removal program to automatically remove expired contracts entered the Contract Entry program.

You can delete individual active contracts within the Contract Entry program. However, you can use this to remove batches of related expired contracts — for example, all contracts for a specific customer, a specific item, etc.

You have the option to:

• Select to remove based on an expiration date.
  
• Select the customer scope for remove by criteria.
  
• Select the item scope for remove by criteria.
  
• Select the beginning and ending scope choice to remove.
  

It may be helpful to first run the Contract Listing program to generate the list of contracts to delete.

Field Descriptions

Use the following fields to remove contracts:

1. Expired As Of

Enter the date when the contracts were expired. Press F1 to enter "today".

2. Remove By

Select the criteria to remove contract by. You can select from:
C—Contracts for Specific Customers
K—Contracts for Customer Price Classes
c—Contracts for All Customers
S—Contracts for Item Price Classes
V—Contracts for Primary Vendors
i—Contracts for All Items
A—Remove All Expired Contracts
Note that these options are case-sensitive.

3. Beginning

If the Remove By field is set to A—Remove All Expired Contracts, i—Contracts for All Items, or c—Contracts for All Customers, this field is skipped. If the Remove By field is set to specific customers, customer price classes, item price classes, or primary vendors, enter the beginning criteria value that needs to be removed, depending on the Remove By option selected. For example, if the remove by selected was customer, enter the beginning Customer to remove. Press F2 to search.

4. Ending

If the Remove By field is set to A—Remove All Expired Contracts, i—Contracts for All Items, or c—Contracts for All Customers, this field is skipped. If the Remove By field is set to specific customers, customer price classes, item price classes, or primary vendors, enter the ending criteria value that needs to be removed, depending on the Remove By option selected. For example, if the remove by selected was customer, enter the ending Customer to remove. Press F2 to search.