Use the Past Sales F/M program to maintain records in the Past Sales History File. If past sales history is stored, three records are stored for each customer/item combination.
You should enter data manually in this program only when setting up the original customer and item information. Thereafter, it is updated by the Daily Sales Register update. Any changes you make via this program after the system is operational may compromise data.
NOTE: Entering original information into this file is optional. Past sales information may be displayed using the sales orders Customer Inquiry Program. Records may be removed from the Past Sale File using the System Clean Up F/M (SMF993) program.
Before using this program, the Use Past Sales flag the SO Static Control Record must be set to Y. The Store so Sales history flag in the Customer File must also be set to Y for the customer selected.
Use the following fields to enter past sales history data:
1. Customer
Enter the customer number for whom a past sales history record is to be established or displayed. The entry must be a valid customer.
2. Item
Enter the item number for past sales history. The entry must be a valid item. Entering a valid item number displays description 1 and the selling and pricing units of measure from the Item File. Press F2 to perform an item search.
The following fields are entered for the three past sale customer/item combinations stored:
3. Date
Enter the date of the sale. Press Enter (CR) to initially default to 010100. After the first sale has been entered, press F3 to end the entry process. NOTE: Enter the past sales information in descending (most current-field #3 to oldest-field #5). As the Daily Sales Register updates this file, it deletes the oldest (field #5), and inserts the current information (field #3). The System Clean Up F/M (SMF993) program reads the first date (field #3), if this date is before the ending date for removal, it removes the entire record (all three sales).
4. Invoice
Enter the invoice number of the sale. Press Enter (CR) to initially skip this entry.
5. Quantity
Enter the number of units sold in the sale. Press Enter (CR) to initially default to 0.
6. Price
Enter the price of the item of the sale per pricing unit of measure. Press Enter (CR) to initially default to 0.
For more detailed information on file maintenance programs, consult the following topics.