Entering Vendor Replacement Information (to create the Vendor Replacement PO and will return the goods to stock)
Note: this action is only available if Return to Vendor is Replacement and is not available for temporary items.
- Access Sales Orders>Returns>Customer Returns Entry.
- Create a new return or enter the return number.
- Select Add and enter the item number
- The Customer Returns Line Entry program is displayed.
- Enter the customer return line item information. (Refer to the Entering customer return line item information for step-by-step instructions.)
- In the Vendor Replacement Information section, specify the receiving warehouse.
- The system displays the PO/Line# and PO Line Status. You can edit the PO/Line# value.
- Press OK to display the Customer Returns Entry screen.
- Select Done to display a window indicating that the documents will be created for all lines that have a received quantity.
- Enter the requested information. For credit memos, you can associate an AR Invoice, add the credit memo to the invoice-ready-to-print file, and add a document memo. For sales orders, you can add the sales order to the bill-of-lading-print file, and add a document memo.
- Select OK to create the return and a Vendor Replacement PO and return the goods from stock. Repeat step 4 as needed for each document created.
- The system will display a message indicating the document (credit memo then other associated sales order documents) number that was created for the line(s) specified. The value displays in the Return Goods CM/Line # field or the Return Credit CM/Line # field, which is only populated if the Wait for Vendor Action/Repair setting is “Yes.” If received quantity is less than authorized quantity then a new line will be added with the difference being the authorized quantity. If there are received quantities entered on any line that the documents have not been created for, you will not be allowed to exit the document.
- Press Done to enter another returns document; press Done again to exit the program.