How to commit backordered quantities

1. Open the Commit Backordered Quantities program. You can access this program by selecting Sales Orders --> Orders -->Commit Backordered Quantities.

2. At the Include prompt indicate whether to commit stock for S-sales orders, T-transfers or B-both. Press F4 to backup

3. Select the order in which to print the report. The Order prompt information varies, depending on the include option you selected above:

If you selected S-sales orders for the Include prompt, indicate what order to use to commit backordered quantities where stock is available. You can select from: O-order number, I-item number, C-customer, or D-request date.

If you selected T-transfer only for the Include prompt, indicate what order to use to commit backordered quantities where stock is available. You can select from: T-ticket number, I-item number, W-to warehouse, or D-request date.

If you selected B-both sales orders and transfer for the Include prompt, indicate what order to use to commit backordered quantities where stock is available. You can select from: I-item number or D-request date.

4. At the Beginning and Ending prompts, select the beginning and ending orders choices to update. F1 defaults to FIRST. F2 allows a search. The Beginning prompt information varies, depending on the order option you selected above:

If the Order prompt is "D" for request date, the Beginning and Ending prompts are disabled, and you can enter the range in the Beginning Date and Ending Date fields in the Properties section of the screen.

All orders choices with the exception of request date have request date as the secondary sort option. For example if you select customer order, the documents commit and print in request date order within each customer.

5. In the Properties section of the screen, complete the following fields:

Warehouse-- The Warehouse prompt information varies, depending on the include option you selected above:
If you selected S-sales orders for the Include prompt, enter the shipping warehouse to update for.
If you selected T-transfer only for the Include prompt, enter the from warehouse to update for.
If you selected B-both sales orders and transfer for the Include prompt, enter the shipping warehouse or from warehouse to update for.

Beginning Date--The beginning date to update.

Ending Date--The ending date to update.

Route--The three-character route codes (entered side by side) for which orders are to be updated. If the Include prompt is not "S" for sales orders or "B" for both, the Route prompt will be disabled. Of course the existing check for Use Routes from the SO Static will be maintained.

Doc Type--Indicate whether to commit O-open orders, B-backorders or A-all orders.

Priority--The priority to use when committing items: N-normal, R-rush and/or H-service hold orders. Press F3 to default to All.

Print Status--Enter the print status to use for the commit quantities scope: Commit quantities on documents that have Not been printed, commit quantities on documents that are Ready for reprinting, commit quantities on documents that are TR-already printed, commit quantities on documents that are Ready for reprinting, or commit quantities on All order/backorder documents that are ready for reprinting. The program defaults to N-documents that have not been printed.

6. In the Pick Ticket, section of the screen, complete the following fields:

Print Pick Tickets--Indicate whether to print pick tickets for orders being committed.

Printer--Enter the code for the printer to use. Press F2 or the to search. If the Print Pick Tickets prompt is set to "No", this prompt is disabled. A printer is the only valid option for this field; you cannot select viewer, fax or file for printing.

Note: If the Print Pick Tickets prompt is "No", this prompt is disabled. If the pick ticket quantity is "Ordered" in the SO Static Control file, this prompt is not displayed. If the new "Allow Print if not Complete" field from SO Static Control file is "No", this field is set to "N" and disabled.

Print if Not Ready--Indicate whether to print orders that are not yet available to ship.

7. In the Transfer Ticket, section of the screen, complete the following fields:

Print Transfer Tickets--Indicate whether to print pick tickets for orders being committed.

Printer--Enter the code for the printer to use. Press F2 or the to search. If the Print Pick Tickets prompt is set to "No", this prompt is disabled. A printer is the only valid option for this field; you cannot select viewer, fax or file for printing.

8. You can press:

Enter (CR) to run this program using the defaults.
F1 to access template information for this program.
F3 to change the default field values listed in steps 2 and 3.
F4 to exit without running the program and committing any quantities.