On each report, you can select the type of output device to which the report should print, select or deselect beginning and ending form feeds and adjust the number of lines in the top and bottom margins.
Print options can be set each time you run the report by selecting Print Options-->Properties.
To save time, you can also save print options in templates. For instance, you can create one template so a report outputs to a printer, create another template so the same report outputs to a Fax and then create a third template so the report outputs to the viewer so you can preview it on screen.
1. Print to option
In FACTS, you can output reports to a printer, viewer, flat file or you can output to other software packages, such as VSI-Fax or Archive.
Printer gives you access to any of the FACTS printers set up in Printer F/M and any of the outputs set up in Output Options F/M Select the printer or output option from the dropdown list or search for available printers.
Viewer enables you to review a report on screen. The Viewer is also equipped with print capabilities, as well as a clipboard feature.
File lets you print the report to a flat file format. This enables you to import report information into other software programs such as spreadsheets, databases, word processors. You can also attach the flat files to e-mail messages. FACTS automatically saves flat files to pvx\fileprt on your local drive. To save the file elsewhere, enter a directory path in front of the file name. For example, C:\My Documents\agedtrial1.txt. or [WDX]C:\My Documents\agedtrial1.txt. (for Windx connections).
Fax sends the report information to VSI-FAX, giving you desktop faxing capabilities. This option is only available on systems using the Faxlink module. If you have questions about this feature, contact your local FACTS Affiliate.
Archive is only available on systems using Archive™ software by Designed Data Systems, Inc. This is an on-line storage and retrieval system that lets you automatically build a library of important documents.
2. No. Copies
Enter the number of copies to print of the report. You can specify the number of copies for any output except fax, email and Archive.
3. Layout
From the personal custom layouts and system layouts that are available. Custom Layouts can be chosen when the report is run from the Print Options or the Multiple Output Selection and can be saved into Templates.
4. Top Margin
Enter the number of lines in the top margin. All FACTS forms print 53 lines per page by default, leaving a top and bottom margin of 5 lines each. You can adjust the number of lines in the top and bottom margins from 0 to 20. The default is 5. Keep in mind that if you increase or decrease the number of lines in the margin, the number of lines in your report will inversely decrease or increase.
5. Bottom Margin
Enter the number of lines in the bottom margin. All FACTS forms print 53 lines per page by default, leaving a top and bottom margin of 5 lines each. You can adjust the number of lines in the top and bottom margins from 0 to 20. The default is 5. Keep in mind that if you increase or decrease the number of lines in the margin, the number of lines in your report will inversely decrease or increase.
5. Begin report with a form feed
Indicates to the system that you want to print a blank form at the beginning of reports.
6. End report with a form feed
Indicates to the system that you want to print a blank form at the end of reports.
7. Multiple option
Use the Multiple option to display the Multiple Output Selection screen. For each output, you can choose the type of output and any applicable information, like Printer Number, File Name, Number of Copies, Standard or Custom Layout (see Custom Layouts below), and margin and form feed preferences.