Check number
The number of the check to be voided. This check must be in the check reconciliation file. When you enter a valid check number, the system displays the vendor number and name, address, balance, check amount, discount amount and check date. Press F2 to list any voided checks entered since the last Check Register. Once checks are listed, enter the beginning check to list if not already displayed, press Enter to continue listing documents or enter the line number of the check to display in detail.
Document number
Enter the invoice number of each document originally paid by this check. Entry of a document number still existing in the open documents file displays the document entry date, due date, discount due date, document amount, discount amount and new balance and the system returns to this field. Press F3 to end entries.
If the document no longer exists in the Open Documents file (it has been removed by the Document Removal Register), and you need to add it to the file. Select Yes to indicate whether this document should be added to the file and complete the entry process.
If you are voiding a non-invoice check, you must enter a document number (that is not on file) so that the check can be correctly voided. Add the document number to the open documents file. The void for the non-invoice check can then be correctly processed through the system, including posting to General Ledger.
Once you have entered all the documents that need to be voided, the check amount must equal the distributed amount and the discounts must equal the distributed discount amount to end entries. Press F3 to end the entry process.
You can perform the following functions:
Change a document - Information can be changed for documents added to the open documents file during Void Check Entry. In the browser in the lower portion of the screen highlight the document number to be changed and edit the line item information. You can change fields #5-11.
Delete a document. In the browser in the lower portion of the screen highlight the document number to be changed anddelete. You must then respond with YES to the Are you sure you want to delete? prompt.
Add a document.
The distributed amount in the header is constantly updated as each line is entered. This distributed amount must equal the original check amount and the distributed discount amount must equal the original discount amount to end the program.