Use the following fields to enter and apply miscellaneous cash.
FACTS displays the Miscellaneous Cash transaction information entered in Cash Receipts & Adjustments Entry (ARE210), including the cash number from Cash Receipts Control F/M, the transaction date and cash amount.
1. Customer Number
The system displays thecustomer entered on the Cash Receipts and Adjustments Entry program.
Click C to access Note Entry (SME710) for the customer specified in the program.
2. Check Number
The system displays the Miscellaneous Cash number (set up from Cash Receipts Control F/M) from the Cash Receipts and Adjustments Entry program.
3. Date
The system displays the date from the Cash Receipts and Adjustments Entry program. You can modify this field.
4. Check Amount
The system displays the cash amount from the Cash Receipts and Adjustments Entry program. You can modify this field.
5. Memo
The system displays the memo from the Cash Receipts and Adjustments Entry program. You can modify this field. The memo prints on the Cash Receipts & Adjustments Register.
In the upper right corner of the screen, the system maintains and displays the following:
6. Check Amount
The system maintains and displays remaining cash amount from the Cash Receipts and Adjustments Entry program or a new amount if modified on this screen.
7. Distributed Amount
The system maintains and displays the distributed amount as payments are applied.
8. Balance
The system maintains and displays the undistributed cash balance as payments are applied.
Line Level Prompts
The line browser displays all GL accounts that the miscellaneous cash transaction is distributed to. For new miscellaneous cash transaction click Add to add new distribution information.
9. GL Account Number
Enter the GL number(s) to expense; you can press F2 to search.
10. Description
The system displays the GL account description.
11. Amount
Enter the amount to expense. The system displays the remaining undistributed balance as the default. (Zero and negative amounts are allowed.)
You have the following options for lines in the browser:
Add- to add a new GL account. Enter the GL account number. The entry must be a valid G/L #. Press F2 to search. A valid field displays the account description and moves to the amount field. Enter the amount to be distributed to this account number.
Delete – To delete a GL account distribution, highlight the line in the browser and click Delete. To delete an entire miscellaneous cash transaction,all lines (GL numbers and amounts) must be deleted and the check distributed amount updated.
Edit-- To edit the GL account numbers and amounts of a miscellaneous cash transactionhighlight the line in the browser and click Edit.
Save your distribution line information. You can continue to add more miscellaneous cash GL accounts numbers and distribution amounts or press Stop to complete the transaction.
When you have completed the miscellaneous cash distribution, press the Done button. The system returns you to the Cash Receipts & Adjustments Entry (ARE210) program where you can apply the distribution or enter more cash receipts and adjustments.
Menu Options
File
|
Exit |
Exits the program |
Edit
|
Add Line |
Enables you to add the general ledger account(s) and amount for posting the miscellaneous cash transaction |
|
Delete Line |
Enables you to delete the general ledger account(s) and amount for posting the miscellaneous cash transaction. |
|
Edit Line |
Enables you to edit the general ledger account(s) and amount for posting the miscellaneous cash transaction. |
See Also
How to enter and apply Miscellaneous Cash
How to create, delete, or modify debit memos (not tied to invoices)
How to enter new batches for cash receipts and adjustments
How to enter cash receipts and adjustments
How to add a line to a batch for cash receipts and adjustments
Entering a payment automatically