Use these fields to enter debit memos.
The check transaction and invoice information from Apply Check Entry (ARE211) includes this information.
Customer Number
Click C to access Note Entry (SME710) for the customer specified in the program.
Check Number
Date
Memo
This memo also prints on the Cash Receipts & Adjustments Register.
In the upper right corner of the screen, the system maintains and displays the following as payments are applied:
Check Amount (cash amount)
Distributed Amount
Balance (undistributed check balance)
Debit Memo Total
The system displays the total amount of all debit memo transactions created on this check.
Line Level Prompts
The line browser displays any existing debit memos for the customer. When you enter a new debit, a memo line is entered, the program assigns it the next debit memo number from the AR Nonstatic Control record when you save the transaction.
Debit Memo Number
Debit memo numbers are assigned by the system when you create a new record. To modify an existing debit memo, highlight it in the line item browser and click Edit.
Amount
The amount to expense. The system displays the remaining undistributed balance as the default. (Only positive amounts are allowed.)
Memo
The system displays the memo from the Cash Receipts and Adjustments Entry program. The system converts this memo into a document note when the record is created from the Cash Receipts Register.
Branch
The system displays the last branch entered from either debit memo entry or OA entry as the default. The system skips this field if your system is not set to use branches in the GL number and there is a branch record set up to default to. The system uses the branch entered here in the GL Distribution when setting the GL AR Account #. Press F2 to search.
You have the following options for lines in the browser:
Add a new debit memo. The system assigns a debit memo number when you create a new record. Then enter the amount, branch and memo.
Delete – To delete a debit memo, highlight the line in the browser and click Delete.
Edit – To edit debit memo information, highlight the line in the browser and click Edit. You can modify the amount, branch and memo for the transaction.
Save your debit memoline information. You can continue to add more debit memos and distribution amounts or click Cancel to end line entry.
You have the following options for the Debit Memo Entry:
Done – Ends debit memo entry and returns you to Cash Receipts & Adjustments Entry (ARE210) program. Press Done when you complete the distribution of the debit memo entry. When you exit this program, the total of the debit memos entered decrease the distributed amount of the check.
List Pmts – Accesses List Payments (ARE214), which lists all of the invoices, debit memos, miscellaneous cash and on-accounts made with the currently displayed check. Information listed includes invoice\, GL Number (for misc cash only), GL Description (for misc cash only) or Memo (for debit memos only), payment, discount, and adjustment amount.
Menu Options
The menu bar has these options:
File
|
Exit |
Exits the program |
Edit
|
Add Line |
Enables you to add a debit memo transaction to the posting payments, discounts and adjustments to customer accounts or posting miscellaneous cash to general ledger accounts. |
|
Delete Line |
Enables you to delete an entire debit memo transaction. All lines (Branch and amounts) are deleted and the check distributed amount updated. |
|
Edit Line |
Enables you to edit the branch and amounts of a debit memo transaction. The memo may also be changed. |
See Also
How to enter and apply Miscellaneous Cash
How to create, delete, or modify debit memos (not tied to invoices)
How to enter new batches for cash receipts and adjustments
How to enter cash receipts and adjustments
How to add a line to a batch for cash receipts and adjustments
Entering a payment automatically