Manually adjusting on-hand quantities

  1. Click Inventory Control>Adjustments>Adjustment Entry.
  2.  In the Warehouse field, specify the warehouse code for the item(s) to be adjusted.
  3. In the Item field, specify the item number to be adjusted. The system displays the description and current on hand quantity for this item and stocking unit of measure.

    (Optional) If an item does not update inventory (as set by the IC Control flag), the system displays the following message: "    This is an uninventoried item. Cannot Adjust. CR-Continue".

    (Optional) If the item is inventoried, but does not exist in the specified warehouse, the system displays the message: "    Item not in this warehouse. CR-Continue".

    (Optional) If the item number is a serial/lot item, the system displays     serial/lot fields.
  4. In the Adjustment field, specify the adjustment quantity (+/-) of the item. This displays the new on-hand quantity (current on hand plus the adjustment amount).
  5. In the Adjustment Code field, specify the adjustment code. An S-sales type is only accepted if the adjustment was a negative adjustment. An R-receipt type is only accepted if the adjustment was a positive adjustment. An A-adjustment is accepted for negative and positive adjustments.
  6. (Optional--If the adjustment type entered was not R-receipt or A positive adjustment, the Cost field is skipped.) In the Cost field, specify the unit cost for this item receipt.
  7. (Optional--If the adjustment type entered in step 5, was not S-sales, this field is skipped.) In the Sales Dollars field, specify the dollar amount of the sale. The amount entered will be updated to the warehouse/item file for month-to-date and year-to-date history.
  8. 8. (Optional-- If the adjustment type entered in step 5, was not S-sales, this field is skipped.) If the adjustment code type is "S" for sale, you can select the check box to post the number of units to the actual usage in the warehouse/ item file. If the adjustment type entered in field #4, was not S-sales, this field is skipped.

    Based on this setting, usage is given to the warehouse that is being adjusted. The system checks the value of the     Replenish setting on the Main screen of Warehouse/Item F/M (ICF920) to determine whether to display the Post to Usage prompt. If the item’s replenishment flag is not Y, the system skips this prompt and does not update usage. If the replenishment flag is Y, the system updates usage based on your response here.
  9. In the Adjustment Memo field, specify the optional memo regarding the adjustment (up to 25 characters). This memo overrides the adjustments code description that prints on the Adjustment Register. You can press Enter to default to no memo and the adjustment code description prints on the register or F2to default to the memo previously used.
  10. (Optional) At the command prompt at the bottom of the screen, the system displays the following options: CR-Accept Line, J-Job #, F4-Backup.
  11.  You can:

    Press     F4 to back up to the adjustment memo.

    The system displays the message: Job Number message box and asks: "Enter job number?" Yes/ No If you select Yes, the system displays the     job-posting dialog box.

    -OR-

    If you select No, the system accepts the line, and displays it in the browser in the lower portion of the screen. The program then proceeds to the item field to await further adjustments in this warehouse.
  12. When you have added all the adjustment line, save your entries. You can stop entering adjustment lines. You can Add additional items for adjustment or access Note Entry (SME710) for the item highlighted in line item browser.
  13.  Click Exit to return to the main IC menu.

See Also

Adjustment Entry