Use this program to edit the billing amounts, including tax and freight, of the invoices, before they are printed.
After the Automatic Job Selection program has been run, invoices for the unbilled transactions are created. This program allows you to edit the amounts on the invoices before they are sent to the customer.
The Individual Job Review screen consists of two sections: the header portion where the job number and name, customer number, billing type and frequency, the totals for cost, billing, freight, and tax for the transactions that appear on the invoice, and the invoice total, and the detail portion, which displays the cost type, cost code, source code, date, units, unit of measure, cost rate and/or extension, and the bill rate and/or extension.
You can change the detail portion information at any time before the Invoice Register is run. The invoice can be deleted, and deleted invoice numbers may be used again. A new invoice can be created directly from this program, if there are transactions on file. Fixed contract jobs cannot be reviewed if the proper completion entry has not been made.
You can override the tax and freight amounts if the flags to Charge Tax and Freight are set to Y in the Job Cost Static Control F/M.
A number of additional features are available in the Individual Job Review program:
You can delete line-items from an invoice as often as is desired until the Invoice Register is run. You also can delete the invoice as often as needed until it is printed. (Once printed it is voided, and the Invoice Register has to be run.) After deleting the invoice, you can reenter the job # and all available transactions will be added to it. Any deleted line-items will appear on the next invoice. If you want to void a line-item (never to be billed), the bill extension must be changed to zero, all other line-items deleted, the invoice printed and run through the Invoice Register.
Fixed contract jobs will only bill up to the percentage completion amount for all line-items entered. In other words, all transactions will be billed and will not appear on other invoices but only the completion percentage multiplied by the contract amount will be the actual amount billed on the invoice for those that have extension totals in excess of the calculated amount. Tax is based on the lower of the taxable extensions or the calculated completion amount.
Click Field Descriptions for information on each field.