Use the following fields to create a cost code.
1. Cost Code
Specify the cost code (up to 4 characters).
2. Description
Specify the cost code description (up to 30 characters).
3. Cost Type
Specify the cost type of this cost code. Cost types are set up in the job cost Cost Type F/M. All available cost types are displayed above the field line.
4. Require units?
Specify Y or N to indicate whether this cost code requires units. To determine if the cost code should require units, think about whether the system will be able to calculate results to post based on this cost code and a dollar amount. For example, assume a case of oil costs $8, then if the cost code is set up to charge $10 for every case of oil, to let the user field $88 total does not make sense; instead the user should have to field the number of cases (eleven) and let the system compute the total ($121).
5. Unit of Measure
Specify the unit of measure for this cost code (up to 2 characters).
6. Cost Per Unit
If a unit measure was not entered at field #5, then this field is initially skipped. Specify the cost per displayed unit of measure. This cost is the default cost for this cost code in the posting programs.
7. Markup Method
Specify the default markup method for this cost code. Options are:
F Fixed. The system charges a fixed amount every time. Cost amount does not affect the billing amount. This method requires a unit of measure.
M Manual. You must enter an amount. Number of units or cost amount does not affect the billing amount. This method does not require units.
$ Dollar. The system adds a dollar amount to the cost every time. If units are used, the system marks up the cost per unit by the entered dollar amount. If units are not used, the system marks up the total cost of the entered dollar amount. This method does not require units.
% Percent. The system marks up the cost amount by a percentage every time. If units are used it marks up the cost per unit by the entered percent. If units are not used, it marks up the cost extension by the entered percent. This method does not require units.
8. Markup Amount
If F-fixed or M-manual were entered at field #7, then this field is initially skipped. Specify the amount or percent to mark up the cost. For example, to markup the cost 20%, enter 20, to markup the cost $1.50 enter 1.50.
9. Bill Per Unit
If F-fixed was not entered at field #7, then this field is initially skipped. Specify the default amount to bill per unit of measure. This number is only used if the cost code is F-fixed or M-manual.
10. Override cost?
If M-manual was entered at field #7, the system requires the flag be set to Y and the field is initially skipped. Specify Y or N to indicate whether the user is able to override either the default value from field #6 or the system calculated value during job posting.
11. Override price?
If M-manual was entered at field #7, the system requires the flag be set to Y and the field is initially skipped. Specify Y or N to indicate whether the user is able to override either the default value from field #9 or the system calculated value during job posting.
12. Use inventory?
Specify Y or N to indicate whether to allow inventory items to be entered under this cost code in the Estimate Entry program. By entering an N, the system skips the line-item field for item number and unit of measure. If Y is entered, the program allows item number and non-stocked item information to be entered.
13. Expense GL #
Specify the GL# to use when posting costs and billing while the post to work-in-process flag is N in the JC to GL posting record.