Use this program to view information about the purchase order in use by the PO Entry program. You can access it after you specify complete the header information on the PO document. The system uses this screen to display header information for all PO Entry programs, including PO Entry, Receipt Entry, and Non-PO Receipt Entry.
Use the mouse or arrow keys to select an item in the browser. Click Header Detail or Options>Line Detail from the menu.
The Header Detail window contains all possible fields available for the PO header. This screen is used to view and modify
You can modify the following fields for a purchase order header. Use the following field descriptions to modify information for a PO document header.
Header Fields for Purchase Orders
1. Vendor (This field is display only.)
The number of the vendor for the purchase order. The system displays the vendor name and address, and any applicable defaults: F.O.B., terms code, and department.
2. ShipFrom
Specify the vendor ship-from number. Press Enter to default to SAME. Press F2 to search.
3.Init Whse
The warehouse code where the goods should be shipped. If the PO is a direct ship, then this is the warehouse that is to be the initiating warehouse. The warehouse entered for a direct ship is stored only to determine where the PO originated; inventory quantities and restocking controls are not affected. This becomes the ship-to address on the purchase order.
4. Address
If you specify a valid warehouse code, the system displays the warehouse, name and address from the warehouse control record. Once the address displays, you can select Edit Address and change any line of the name or address.
5. The Ordered, Requested, and Promised Dates are displayed. You can modify these values.
6. Confirmed
Indicate whether this PO has been confirmed by the vendor.
7. Replenish
Indicate whether this PO is a normal replenishment purchase order. (A Purchase Order is considered to be a normal replenishment document if the flag for “Replenishment PO” is checked in Purchase Order Entry. If the user / buyer choose to flag the PO as an Emergency Buy in the Buyers Control Center, this option will be unchecked.)
In the Codes section of the screen, the system displays the following fields:
8. Freight
Specify whether freight is B-bill later, P-prepaid , C-collect or A-prepay/add. Press Enter to default to the freight code in the ship-from file (if specified) or the freight code entered in Vendor F/M for the selected vendor. Also, if the ship-from is changed from something to SAME, the freight code reverts back to the vendor default freight code.
9. Ship Via
Specify up to 15 characters for the carrier. Press Enter to initially default to the ship via in the ship- from file for the selected vendor.
10. F.O.B.
Specify up to 15 characters for freight on board. Press Enter to initially default to the F.O.B. in the ship-from file for the selected vendor.
11. Reference Number
Specify the optional reference number (up to 30 characters).
12. Buyer
Specify a valid buyer code to identify the buyer for the purchase order. Entering a valid code displays a partial description. Press Enter to default to the buyer code in the ship-from file for the selected vendor.
13. Terms
Specify a valid payment terms code for this purchase order. Press Enter to initially default to the code for the selected vendor from the vendor file. Entering a valid code displays a partial description.
Select the Lead Time check box to indicate whether the lead-time from this document (number of days from the ordered date to the date of the first receipt) should update the average lead-time for the item in the warehouse/item file. The system performs this update during the Receipt Register update.
The system defaults the lead time value from the PO header information when you initially create a line item on a PO document. Selecting the PO header Lead Time check box optionally allows for updating the lead time for all items on the PO to match the header lead time just entered. Note that the header Lead Time check box value entered here does not override the PO line item’s Lead Time check box value.
This completes the header portion of the Purchase Order Entry program. At this time, the system automatically assigns and displays purchase order number.