Use these fields to make exception entries for deductions.
1. Pay Cycle
Specify the pay cycle code of the employee for which an exception is to be made. The entry must be a valid pay cycle. Press Enter to default to the first initialized pay cycle on file.
2. Employee Number
Specify the number of the employee for whom an exception is to be made. The employee entered must have an employee pay cycle data record for the pay cycle entered above. Enter (CR) initially defaults to the first employee on file in this pay cycle.
3. Screen
Specify D-to make a deductions exception, T-to make a tax exception or I-to perform an inquiry. Press Enter to default to D.
The current payroll deductions are displayed beside the standard amounts stored in the employee pay cycle data file. The user has the option to enter:
T - Accesses the Taxes Exception screen, where changes can be made.
I - Accesses the Inquiry screen to display earnings, deductions and taxes
# - Changes a line number. Specify the line number of the deductions code to be changed. Specify the deductions amount and matching amount (if applicable) as a dollar figure or percent of total earnings. If entering as a percent, enter the amount and the percent (%) symbol and press Enter.
GL - Changes the GL posting table to use when posting deductions to GL. Specify a valid 3-character GL deductions posting table. Press Enter to default to the employees standard deductions GL posting table for this pay cycle. Press F2 to search.
F3 - Brings up next employee in the pay cycle
F4 - Specifies a new employee to display
Taxes
Specify T to display the taxes screen
The current payroll tax deductions are displayed beside the standard amounts from the employee pay cycle data file. You have these options
D - Accesses the deductions screen
# - Changes a line number. Specify the line number of the tax code to be changed. Specify whether the tax is T-calculated from a table, F-a fixed amount, or A-an amount in addition to the calculated amount from the table. Press Enter to default to the currently displayed value. Specify the tax deductions amount and matching amount (if applicable) either as a dollar figure or a percentage of earnings. If entering as a percent, enter the amount and the percent (%) symbol and press Enter. The amount is only entered when the tax is a fixed amount or additional amount as set in the flag field.
F3 - Brings up next employee in the pay cycle.
F4 - Specifies a new employee to display.
I - Accesses the inquiry screen to display earnings, deductions and taxes. The inquiry screen is provided to display hours, earnings, deductions, and tax deductions amounts in each category. The check amount is also displayed. The user has the option to enter:
D - Accesses the deductions screen
T - Accesses the taxes screen
F3 - Brings up next employee in pay cycle
F4 - Specifies a new employee to display
When exiting the program, the following message is displayed: If changes were made, edit list must be run and recalculated. Enter-continue. This message warns the user to run the Pre-Check Edit List to update changes made so that the changes are reflected on the checks.