Use these fields to make exception entries for earnings.
1. Pay Cycle
Specify the pay cycle of the employee for which an exception is to be made. The entry must be a valid pay cycle. Press Enter to default to the first initialized pay cycle on file.
2. Employee
Specify the number of the employee for whom an exception is to be made. The employee entered must have an employee pay cycle data record for the pay cycle entered above. Press Enter to default to the first employee on file in this pay cycle.
The current (initially standard) payroll hours and earnings are displayed on line numbers. You have these options
# - Changes a line number
A - Adds a line number
D - Deletes all earnings for the employee for the pay cycle
L - Lists all earnings
N - Brings up next employee in the pay cycle
F3 - Exits the program
F4 - Backs up to enter a new employee to display
As lines are entered, deleted or changed, the total hours and earnings are calculated and displayed in the right header portion of the screen.
Change a line
Specify the line number of the earnings to be changed. Specify whether to C-change the line or D-delete the line. Press Enter to default to C.
Add a line
Press A to add a line.
3. Date
Specify the earnings date. The entry must fall within the acceptable range between payrolls (set in the Pay Cycle F/M).
4. Sequence Number
The sequence number is assigned automatically by the system.
5. Department
Specify the department earnings are to post to. The entry must be a valid department. Press Enter to default to the employee’s standard department for this pay cycle.
6. TBL (Table)
Specify the GL posting table to use to post the earnings entered on this line. The entry must be a valid earnings GL posting table.
7. Earnings Code
Specify the type of earnings (regular, vacation, etc.). The entry must be a valid earnings code (as set up in the Earnings Code F/M) and must be valid for this pay cycle (as set up in the Pay Cycle F/M).
8. Hours
If the earnings code is not an hourly earnings code (set in the Earnings Code F/M), this field is skipped. Specify the number of hours worked for the earnings code (0-999.9999). If the number of hours entered exceeds the maximum hours entered for this employee and earnings code, a message is displayed as a warning.
9. Rate
If the earnings code is not an hourly earnings code, this field is skipped. Specify the pay rate for the earnings code (0-999.9999). Press F2 to default to the regular rate times (x) the earnings code multiplier (example overtime might be 1.5 times the rate) (set in the Earnings Code F/M).
10. Earnings
If the earnings code is an hourly earnings code, these earnings are automatically calculated, displayed, and this field is skipped. If the earnings code is not an hourly earnings code, enter the earnings amount (0-9999999.99).
11. Enter-Accept Line, J-Job #, F4-Backup.
If the use job cost flag is set to N in the static control record, this field is skipped. Press Enterto accept the line and bypass the job costing information. Specify J to enter Job Costing information. Press F4 to back up to the rate field (#9). If you specify J, fields #12-19 must be completed.
12. Job Number
Specify the valid job number to post this entry against. Specifying a valid job number displays the job name, customer number and name, and billing type. Press Enter to default to the job number assigned to the employee in the Employee F/M (if any).
13. Price Message
If the job is a fixed contract or time and materials contract, this field is skipped. If the job is a cost plus (+) contract or a no charge contract, a message is displayed indicating the price which must be billed for the job.
14. Cost Code
Specify a valid cost code (up to four characters). Specifying a valid cost code displays the cost code description and the cost type. The cost code sets the defaults for markup method (for all jobs that are not cost plus) and billing rate (for jobs that are fixed contracts or time and material). The cost code also determines whether the user is able to override the defaults.
The earnings entry determines the units, unit of measure and cost rate/extension.
15. Markup
This field is initially skipped and set to the markup assigned to the cost code. This may only be entered for jobs which are time and materials or fixed contracts and the Allow Override of Billing flag is set to Y in the cost code record. This may also be changed for no charge jobs but the bill rate is not affected.
Specify the markup method to use for this posting entry. You have these options:
# - Specify the markup amount (0-9999999.99). Specifying a number tells the system to mark up the cost by a dollar amount. The system marks up the cost rate by the dollar amount and calculates the bill extension.
#+% - Specify the percentage (0-9999999.99%) to mark up the cost. To enter a percentage, the user must enter an amount and then the percentage sign. If no percentage sign is present, the system assumes the entered amount is a dollar amount. The system marks up the cost rate by the percentage amount and calculates the bill extension.
M - Specify the bill rate/extension manually. Specifying M displays the word MANUAL and the program proceeds to the bill rate field (#16).
The fixed markup method is unavailable for selection, but can be used. To utilize the fixed method, select a cost code whose markup method is fixed.
Enter initially defaults to the markup method (amount/percentage) from the cost code record.
16. Bill Rate
This field is unavailable if the Allow Billing Override flag in the cost code record is set to N. This field is initially skipped unless the markup method of the cost code is manual. Specify the price per displayed unit of measure. The bill extension is calculated and displayed. Press Enter to default to 0.
17. Memo
(Optional) Specify the memo to post for this job cost transaction and to print on the job cost invoice (if applicable - see next field).
18. Print memo on job cost invoice?
This field is initially skipped and set to N. Specify N or Y to indicate whether to print the memo (entered in the previous field) on the job cost invoice. The field may only be set to Y if the Billing Detail for the cost type (that the cost code is assigned to) is set to A for all transaction in the Job Entry program.
You can:
Enter-Continue, F4-Backup
Press Enter to continue, accept the line and return to field #3.
Delete a line
Specify D to delete the record. All earnings records for the employee for this current pay cycle are deleted. Specify YES to delete. Press Enter to default to N.
List line-items
Specify L to list line-items. Specify the beginning date to list.
N-next employee
Specify N to display the earnings for the next employee in the pay cycle displayed on the screen.
F4-back up
Press F4 to back up to field #2.
F3-end
Press F3 to exit the program.