W-2 Capture F/M (PRF810) Field Descriptions

Use these fields to modify W-2 information.

1. Employee

Specify the employee for which the W-2 record needs to be modified. The entry must be a valid employee.

2. State Desg

Specify the state designation of the employee. The entry must be a valid state local designation.

3. Local Desg

Specify the local designation of the employee. The entry must be a valid local designation.

If the W-2 information has been captured for the entered employee, state designation, and local designation, the W-2 record is displayed. The user may then modify any information for fields #4-41. The amounts for field #18 (allocated tips), #25 (Social Security tips), #26 (non-qualified plan), #27 (dependent care benefit), #28 (box 12, code A), #29 (box 12, code B), #30 (box 12, code C), #39 (box 12, code M), #40 (box 12, code N) and #41 (box 12, code P) are not captured by the W-2 Information Capture program and need to be modified if applicable.

In the following fields #4-41, press Enter to default to the value initially displayed. These fields will print on the W-2.

4. Empl Name

Specify the employee name (first, middle, last and suffix) up to 36 characters.

5. Address 1

Specify the employee’s address (up to 30 characters). If only one line is needed, use the first.

6. Address 2

Specify the employee’s address (up to 30 characters). If only one line is needed, use the first.

7. City

Specify the city of residence (up to 15 characters).

8. State

Specify the state of residence (2 characters).

9. Zip Code

Specify the employee’s zip code (up to 10 characters).

10. SSN#

Specify the employee’s 11-character Social Security number including dashes. Any entry over 8 characters is accepted.

11. Gross Wages

Specify the total gross wages for the employee for the year (+/- 9999999). This field does not print on the W-2.

12. Soc Sec Wages

Specify the Social Security wages amount (+/- 9999999). This amount will print in box 3 on the W-2.

13. Federal Wages

Specify the federal wages amount (+/- 9999999). This amount will print in box 1 on the W-2.

14. State Wages

Specify the state wages amount (+/- 9999999). This amount will print in box 17 on the W-2.

15. Local Wages

Specify the local wages amount (+/- 9999999). This amount will print in box 20 on the W-2.

16. Medicare Wages

Specify the Medicare wages amount (+/- 9999999). This amount will print in box 5 on the W-2.

17. Fringe Benefits

Specify the fringe benefits amount (+/- 9999999). This amount will print in box 12 on the W-2.

*18. Allocated Tips

Specify the state wages amount (+/- 9999999). This amount will print in box 8 on the W-2.

19. Soc Sec Tax

Specify the Social Security tax amount withheld (+/- 9999999). This amount will print in box 4 on the W-2.

20. Federal Tax

Specify the federal tax amount withheld (+/- 9999999). This amount will print in box 2 on the W-2.

21. State Tax

Specify the state tax amount withheld (+/-9999999). This amount will print in box 18 on the W-2.

22. Local Tax

Specify the local tax amount withheld (+/-9999999). This amount will print in box 21 on the W-2.

23. Medicare Tax

Specify the Medicare tax amount withheld (+/-9999999). This amount will print in box 6 on the W-2.

*24. Soc Sec Tips

Specify the social security tips amount (+/-9999999). This amount will print in box 7 on the W-2.

*25. Non-Qlfd Plan

Specify the non-qualified plan amount (+/-9999999). This amount will print in box 11 on the W-2.

*26. Dep Care Bnft

Specify the dependent care benefit amount (+/-9999999). This amount will print in box 10 on the W-2.

*27. Box 12, Code A

Specify the amount for code A, Uncollected Social Security Tax on Tips, to be printed in box 12 on the W-2 (+/-9999999).

*28. Box 12, Code B

Specify the amount for code B, Uncollected Medicare Tax on Tips, to be printed in box 12 on the W-2 (+/-9999999).

*29. Box 12, Code C

Specify the amount for code C, Cost of group-term life insurance, to be printed in box 12 on the W-2 (+/-9999999).

30. Box 12, Code D

Specify the amount for code D, Section 401(k) contributions, to be printed in box 12 on the W-2 (+/-9999999).

31. Box 12, Code E

Specify the amount for code E, Section 403(b) contributions, to be printed in box 12 on the W-2 (+/-9999999).

32. Box 12, Code F

Specify the amount for code F, Section 408(k)(6) contributions, to be printed in box 12 on the W-2 (+/-9999999).

33. Box 12, Code G

Specify the amount for code G, Section 457(b) contributions, to be printed in box 12 on the W-2 (+/-9999999).

34. Box 12, Code H

Specify the amount for code H, Section 501(c)(18)(D) contributions, to be printed in box 12 on the W-2 (+/-9999999).

35. Box 12, Code J

Specify the amount for code J, Sick pay, to be printed in box 12 on the W-2 (+/-9999999).

36. Box 12, Code K

Specify the amount for code K, Tax on excess golden parachute payments, to be printed in box 12 on the W-2 (+/-9999999).

37. Box 12, Code L

Specify the amount for code L, Non-taxable part of employee business expense reimbursements, to be printed in box 12 on the W-2 (+/-9999999).

*38. Box 12, Code M

Specify the amount for code M, Uncollected social security tax on cost of group-term life insurance, to be printed in box 12 on the W-2 (+/-9999999).

*39. Box 12, Code N

Specify the amount for code N, Uncollected Medicare tax on cost of group-term life insurance to be printed in box 12 on the W-2 (+/-9999999).

*40. Box 12, Code P

Specify the amount for code P, Excludable moving expense reimbursements, to be printed in box 12 on the W-2 (+/-9999999).

41 . Box 12, Code Q

Specify the amount for code Q, Military compensation, to be printed in box 12 on the W-2 (+/-9999999).

42 . Box 12, Code R

Specify the amount for code R, Contributions to medical savings account, to be printed in box 12 on the W-2 (+/-9999999).

43 . Box 12, Code S

Specify the amount for code S, Contributions to SIMPLE IRA - 408(p), to be printed in box 12 on the W-2 (+/-9999999).

44 . Box 12, Code T

Specify the amount for code T, Adoption benefits, to be printed in box 12 on the W-2 (+/-9999999).

45. Box 12, Code V

Specify the amount for code V, Income from exercise of nonstatutory stock option(s), to be printed in box 12 on the W-2 (+/-9999999).

46 . Box 12, Code W

Specify the amount for code W, Employer contributions to your Health Savings Account, to be printed in box 12 on the W-2 (+/-9999999).

47. Box 12, Code Y

Specify the amount for code Y, Deferrals under a section 409A non-qualified deferred compensation plan, to be printed in box 12 on the W-2 (+/-9999999).

48. Box 12, Code Z

Specify the amount for code Z, Income under section 409A on a non-qualified deferred compensation plan, to be printed in box 12 on the W-2 (+/-9999999).

49. Box 12, Code AA

Specify the amount for code AA, Contributions to Roth Section 401(k), to be printed in box 12 on the W-2 (+/-9999999).

50. Box 12, Code BB

Specify the amount for code BB, Contributions to Roth Section 403(b), to be printed in box 12 on the W-2 (+/-9999999).

51. Box 12, Code DD

Specify the amount for code DD, Cost of employer-sponsored health coverage, to be printed in box 12 on the W-2 (+/-9999999).

52. Box 12, Code EE

Specify the amount for code EE , Contributions to Roth contributions under a governmental section 457(b) plan, to be printed in box 12 on the W-2 (+/-9999999).* indicates the amounts were not captured by the W-2 Information Capture Program and need to be modified if applicable.

* indicates the amounts were not captured by the W-2 Information Capture Program and need to be modified if applicable.