Use this program to enter and maintain general employee information in the employee file.
Prior to entering any information in this file, employee class and department records and worker’s comp codes must be defined through the appropriate file maintenance programs.
Each employee must be assigned an employee number. This number is used throughout the payroll system to identify the employee. Only employees entered into this file may receive payroll checks. Only terminated employees may be deleted. An employee record may not be deleted from this file if the employee has history information (for the period, quarter or year) on file. History information must be deleted at the end of the year after W-2 information has been captured, before deleting employees.
A printout of this file information is available through the Employee Listing program. The information is also available for screen display through the Employee Inquiry program. After information is entered into this file, the user may enter employee pay cycle, employee history, employee notes, employee maximum hours, employee deduction balances, and earnings % distribution information (where applicable).
Click Field Descriptions for information on each field.
For more information how to use maintenances, refer to the following topics: