Use these fields to create or edit open bank transactions.
1. Bank
Specify the bank code. The entry must be a valid code entered in Bank F/M. Press F2 to search.
2. Status
Note: If you only have a restricted access security code the system sets the Status "O-Open and makes this a display-only field.
3. Include Non-bank Transactions
Indicate whether to include non-bank transactions in the browser. Note that if you select this option, the system displays only open transactions in the browser in the lower portion of the screen.
When you specify a bank code the line browser displays all open and updated bank reconciliation transactions for the specified bank. Transactions display in descending date order. Transaction information in the browser includes the transaction date, the transaction type: D-Deposit, M-Miscellaneous Bank Transaction, T-Bank Transfer or N-Non-bank Transfer, the status for the transaction record; the system initially sets the Status to O—Open, whether the transaction has cleared the bank and/or the transaction has adjustments associated with it, the transaction amount, the GL number (for miscellaneous transfers) or bank code (for bank transfers), the transaction memo, check numbers from AP, PR and returned checks and/or transaction numbers for the bank reconciliation record.
You can:
Access Note Entry (SME710) for the bank specified in the program.
Edit - make changes for the highlighted transaction. You can modify any of the non-key fields of the transaction or add/edit an adjustment to an updated transaction. The Edit function is not available for a transaction that has been cleared. a transfer in, a transfer or out record, where the other bank’s transaction is already updated
Add a new transaction.
When you select to add a new bank transaction, FACTS displays a message prompting for Transaction Type. You can select from: D-Deposit, M-Miscellaneous Bank Transaction, T-Bank Transfer, or N-Non-bank Transaction. All other fields will be disabled until the transaction type is selected.
Delete the entire highlighted transaction. Note this function is disabled when on any transaction that has been updated from either the update button in Bank Reconciliation or been run through the Bank Transaction Register or for the following types of transaction types:. a cleared transaction, a transfer in, or a transfer out where the other bank’s transaction is already updated.
Note that you cannot delete or edit bank transactions that have already been updated or that a status of cleared or reconciled or bank transactions where the other bank’s transaction is already updated.
Insert a line item above the highlighted item in the browser.
Save your changes (when editing a line).
If you select to add, edit or insert a miscellaneous bank transaction or bank transfer, the system displays the Transaction Entry or Misc. Bank Transaction Entry window containing the following fields:
4. Transaction Type
Specify the transaction type (D/M/T/N). You can select from D-Deposit, M-Miscellaneous Bank Transaction, T-Bank Transfer or N-Non-bank Transfer. Note that D-Deposits and N-Non-bank Transfers" are only available if the bank is set to use the FACTS Deposit system.
Note: If you select to specify a deposit or a non-bank transaction, FACTS exits the Bank Transaction Entry (SME510) program and accesses the Deposit and Non-bank Transaction Entry (SME511) program.
5. Transaction Date
Specify the transaction date. Press Enter to use the system date as the default. Press F4 to backup.
6. Cleared
Indicates whether the transaction has cleared the bank. FACTS initially sets the Cleared Status field to "N" for not cleared and the cleared date is left blank.
7. Amount
Specify the transaction amount. Press F4 to backup. For Miscellaneous Bank Transactions, you can specify any non-zero number. For Bank Transfers, you can specify any positive number.
8. Memo
Specify the memo. Press F4 to backup.
9. GL#
For miscellaneous transfers specify the GL number. Press F2 to search. Press F4 to backup.
10. To Bank (for T-Bank Transfers)
For bank transfers specify the bank code for the "To" bank (ie the bank the transfer is going to). Press F2 to search. Press F4 to backup.
Click OK to specify the transaction information or Cancel to exit the Transaction Entry window without saving your changes. The system returns to the Bank Transaction Entry (SME510) screen.
At the bottom of the Bank Transaction Entry (SME510) screen, you can click:
View Detail for the selected non-bank transaction line to access the View Detail (SME512) program, which lists all cash and check transactions that make up the selected deposit or non-bank transaction
View Adjustments to access View Adjustments (SME521), which is used to view all adjustment transactions for the selected transaction.
Done to complete bank process. Click Done again to exit the program.
Menu Options
You can select from the following menu options
File
Exit Closes the program and return to the FACTS menu.
Edit
Add Transaction… Allows you to add a bank transaction, such as deposits, bank transfers, miscellaneous bank transactions and non-bank transactions.
Delete Transaction… Allows you to delete a bank transaction, such as deposits, bank transfers, miscellaneous bank transactions and non-bank transactions.
Edit Transaction… Allows you to edit a bank transaction, such as deposits, bank transfers, miscellaneous bank transactions and non-bank transactions.
View
Bank Notes… Displays any notes entered in Notes Entry (SME710) for the selected bank. Refer to the Notes Entry (SME710) topic for details.
Detail For deposits or non-bank transactions only, select Detail to access the View Detail (SME512) program, which lists all cash and check transactions that make up the selected deposit or non-bank transaction
Adjustments (For transactions with adjustments) select Adjustments to view all adjustment transactions for the selected transaction.
Options
Print Deposit Ticket For deposits with the original transaction still open, you can print deposit tickets.