The Initial Set-up Process (below) briefly lists each step in the initial set-up process. Likewise, the Daily Process (below) briefly lists each step in the daily process. Use these bullet lists as a quick reference or as check lists.
1. Set Use DOT? flag
Set the Use DOT? flag to Y in the SO Static Control F/M.
2. Set up emergency contact information
Specify the HazMat emergency contact and phone number in the SO Static Control F/M.
Set the Print HazMat Only? flag
Set up the Print HazMat Only? flag in the SO Document Print Control F/M. If you set this flag to Y, only those items with DOT Codes that are deemed hazardous will print on the BOL. If you set this flag to N, all items with an assigned DOT Code will print.
Note: An item can have a DOT Code assigned to it, but not be hazardous, if the Hazardous flag in the DOT Code F/M is set to N.
3. Set up DOT Code information
Set up all applicable information for DOT Codes in the SO DOT Code F/M.
4. Set up each item's DOT Code in the IC Item F/M.
1. Specify order and add to bill of lading to ready-to-print file
After orders are entered into the system through the SO Order Entry program enter Y to the prompt Add to Bill of Lading Print File? to add the bill of lading for the order to the BOL Ready-to-Print File. This prompt displays after memo entry (or after the credit limit message, if any) during the ending routine.
2. Print bill of lading
Use the SO Bill of Lading Print program to print all bills of lading that are in the BOL Ready-to-Print File, or to print on-demand any bill of lading for a document (current invoice, past invoice or warehouse transfer). This program may be used at any time.
Note: When a bill of lading is printed, it will be identified as such. If it is printed again, the printed document will reflect the fact that it is a reprint. If the bill of lading is printed from a past invoice, it will always be a reprint.
3. Print information on hazardous materials and DOT Codes for your reference (optional)
Use the SO DOT Code Listing program to print information on hazardous materials and DOT Codes.