Freight Inquiry (SOI410)

Using Inquiries

Use this program to view any shipment in process or any past shipment.

Open freight orders (in process) can be viewed by a warehouse, or customer. Past freight orders are also customer and warehouse specific, as well as date sensitive.

The inquiry displays the documents as they appeared in Freight Entry, with two exceptions: when the current warehouse is set to ALL, the warehouse for the freight order is displayed, and if viewing the past freight orders, the date of shipment appears.

The Freight Inquiry is helpful in tracking shipments for customers and/or warehouses. It also enables you to find out exactly what date a sales order or package was shipped.

Displaying freight document information

  1. Click Sales Orders>Shipping>Freight Inquiry (SOI410)
  2. Specify the Document Type: O-open freight orders or P-past freight orders. After you select a document type the appropriate display (OPEN or PAST) appears in the top center of the screen. Open documents are freight orders that have not been updated in the Manifest Print Program; past documents have been updated. Press Enter to default to O.
  3. For past freight orders, specify the date of shipment for the display. For example, if June 1, 1989 were entered, only documents that were shipped on or after June 1, 1989 are listed for display. Press Enter to skip to field #5 (customer), and view documents for a selected customer. Press F1 to default to the first date on file for the company and warehouse and displays the warehouse, date shipped, customer number, order number, ship-to number, ship via and address 1. Press F3 to select another warehouse. If you enter O for the document type in field #1, the system skips this field.
  4. Specify the freight order number to display. Entering a valid freight order number displays the document. Press F2 to perform a search. Press F3 to select another warehouse. If you enter P for the document type in field #1, the system skips this field.
  5. If you press F2, the program prompts you for the beginning document number to search from. The system displays the warehouse, the order number, the customer number, the ship-to number, the ship via, address 1, and the number of packages on the order. Enter a freight order number that serves as a beginning point to list from, or enter the line number that contains the desired document to be displayed. Press Enter to default to the next screen of documents. If you are at the end of the file or at the beginning of the file, pressing Enter lists from the first on file.
  6. The program displays the current warehouse code and its description. The current warehouse is the warehouse that determines which documents are displayed. If a document was not shipped from the current warehouse, you are only able to view the document after changing the current warehouse to match that of the document. Enter a valid warehouse code. Press F2 to perform a search. Press F3 to select ALL warehouses, and the system displays all documents.This field is skipped unless you press F3 at field #2 (Date ) or #3 (Order).
  7. Specify the customer number of the customer for which documents are to be displayed. Any document that was not shipped to the selected customer is not displayed. Entering a valid customer number displays the customer name, and prompts the user for a beginning document number to search from. The system displays the warehouse, the order number, the ship-to number, the ship via, address information, and the number of packages on the order. Enter a freight order number that serves as a beginning point to list from, or enter the line number that contains the desired document to be displayed. Press Enter to default to the next screen of documents. If you are at the end of the file or at the beginning of the file, pressing Enter lists from the first on file.
  8. After selecting a document to display, you can enter another document number to display or press Enter to display the next document on file meeting the selected criteria (open/past, warehouse, and/or customer), or enter the beginning date from which to list.