Making adjustments to AP documents

  1. Click Accounts Payable>Document Entry>Document Adjustment Entry.
  2. Specify the Period to which the general ledger distribution should be posted.
  3. Specify the Vendor. Press F3 to perform a document search, (i.e., adjustments entered into the document entry file, but not yet updated to the open documents file).
  4. Specify Document for the adjustment. The number must be on file for this vendor in the open documents file.
    If another adjustment was previously made, and not yet updated, the adjustment is displayed.
  5. Specify the amount of the adjustment (+/-9999999.99) in the Adjust Amount field. The original, current and adjusted amount of the document is displayed.
  6. (Optional) Specify the adjustment memo (up to 25 characters). This memo prints on the Document Entry & Adjustments Register.
  7. Specify the GL expense account number to which this document will be distributed.
  8. (Optional) If the entire amount of the document is not to be distributed to this account, enter other account numbers in subsequent line-items.
    Note: If the GL posting table for this document has preset expense accounts, CR defaults to the first GL account number in the GL posting table. Press F2 to view all GL numbers listed for the GL posting table assigned to this document and their descriptions.
    If this entry needs to post to Job Cost, press F1 to enter the job number and refer to the Job Posting Entry topic for field descriptions.
  9. In the Amount field, specify the amount to be distributed to this general ledger number (+/-9999999.99). You cannot specify zero amounts. Press Enter to default to the adjustment amount not yet distributed. You cannot access the ending routine until the entire adjustment amount is distributed.
  10. (Optional) If the entire amount of the document is not distributed to this account, click Add and specify additional account numbers in subsequent line-items. This continues until the document amount is distributed.
  11. Click Cancel when you are finished adding adjustment lines.
  12. Click Save.
  13. Click Done to complete the entry process
  14. Click Done again to exit.