Use this information to create non-invoice checks.
1. Check number
Press Enter to default to the next check number after the number displayed as the last manual check. Press F2 to list noninvoice manual checks already entered but not yet updated by the Check Register. Once checks are listed, enter the beginning check to list if not already displayed, press Enter to continue listing documents or enter the line number of the check to display in detail.
2. General ledger number
If the general ledger posting table assigned to this vendor has preset expense accounts, press Enter to default to the GL account number in the GL posting table and all numbers of the GL posting table may be displayed by pressing F2 to search. This search displays all G/L #’s listed for the GL posting table assigned to this document along with the G/L #’s description. Select the line number of the GL account number to expense to.
If the document is to expense to more than one G/L #, each expense amount should be entered on separate lines using the same document number. For example, if entering a $110 document (#12345 where $100 is to post to 620-00 office expense and $10 is to post to 640-00 - freight expense, enter as two lines:
| Invoice LN | Document # | Date Paid | Discount Taken | GL # |
Memo |
| 001 | 12345 | 6/15/14 | 100.00 | 620-00 | |
| 002 | 12345 | 6/15/14 | 10.00 | 640-00 |
The system automatically creates one invoice expensing to two GL account numbers.
3. Branch
(This field displays only if you do not have a Branch value entered in their User Preference F/M.)
If you have "No Priority" set in User Preferences F/M for "Branch", this field behaves as follows: during line entry, Branch, is a display-only field and is populated with the branch coming from the GL number you enter. However, if the branch is not part of the GL number (as determined in Company Control F/M) then the Branch field will be enabled and you must enter a valid branch to save the line entry.
Processing options
You can perform these functions.
Change a document - Information can be changed for documents added to the open documents file during Void Check Entry. In the browser in the lower portion of the screen highlight the document number to be changed and edit the line item information. You can change fields #7-11.
Delete a document. In the browser in the lower portion of the screen highlight the document number to be changed and delete. Click Yes at the Are you sure you want to delete? prompt.
Add a document.