Use this program to enter and maintain invoices posted to the invoice entry file on a periodic basis (monthly, quarterly, yearly, etc.).
You can set up standard monthly invoices such as rental agreements or periodic entries such as service or maintenance contracts. This relieves the burden of the entry each period. The program can also be used to change header or line-item information for existing documents. The Recurring Invoice Entry screen consists of the header portion where the customer number, salesperson, etc. is entered ,and the line-item portion where each item, price, etc. is entered.
The system reads the salesperson’s commission % and recalculates the invoice’s commission % each time the header information is modified. Refer to the Calculating Commissions topic for processing details.
After recurring invoices are entered, the amount can be changed using this program. A list can be printed at any time through the Recurring Invoice Listing. The invoice will be posted to the invoice entry file when the Post Recurring Invoices program is run. It will then be treated like any other invoice in the invoice entry system and will be posted to the open documents file when the Sales Register is run.
After posting the recurring invoices, the customer's balance and open documents are updated along with the General Ledger in the update following the Sales Register print.
To access this program, click Accounts Receivable>Invoice Processing>Recurring Invoices>Recurring Invoice Entry.
Click field descriptions for information on each field.
See also